Office and Sales Support Administrator

Description

HALO is looking for an Office Sales Support Administrator to provide general reception and administrative support to internal staff, as well as part-time administrative support to assigned Account Executive(s). They will prepare preliminary sales materials, organizing presentations, scheduling sales appointments, obtaining pricing and submitting orders. They will also manage the front of house needs, including walk in customers, payment for orders, answering general questions, other duties as assigned, based on business requirements.

Responsibilities

Day-to-day responsibilities include but are not limited to:

• Answer telephone, route calls to appropriate individual, office paging and announcements, take and relay messages in a timely manner, and distribute incoming mail and faxes.
• Greet and direct office visitors; keep track of pick up room; call customers to pick up orders
• Coordinate and post outgoing mail/packages, including daily packages to corporate office
• Operate and maintain postage meter, including ordering replenishment postage when necessary; mail customer invoices; obtain tracking numbers, when needed
• Arrange for and announce vendor meetings; ordering lunch if necessary
• Keep showrooms/sample rooms organized and presentable; maintain office catalog inventory.
• Organize quotes, client presentations, including product research & recommendation; ordering virtual, spec, or random samples; creation, printing & distribution of flyers or mailers; and obtaining pricing with direction or approval from assigned sales leaders (Account Executives)
• May participate in presentations, meetings, etc. and attend industry trade shows

Requirements

• High school diploma or equivalent and one to three years sales or administrative support experience required.
• Previous experience in the promotional products industry preferred.
• Proficient in the use of Microsoft Software applications such as Outlook, Word, Excel and PowerPoint
• Effective problem-solving capabilities
• Ability to communicate clearly and concisely in both oral and written form
• Efficient time management and organizational skills
• Ability to work well under pressure, on multiple projects and meet deadlines
• Possess and project a positive, professional attitude through outstanding interpersonal skills
• Must be a flexible, enthusiastic and creative team player who is able to work overtime when required
• Valid driver’s license and automobile insurance coverage (if using vehicle to deliver/pick-up postal mail)

More about HALO

HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions. We partner with our clients to break through the clutter of our media saturated world and connect their brands to customers, employees and other audiences critical to their success.

With more than 1,800 employees in 42 global offices, we offer the industry’s most comprehensive range of capabilities, including creative services, technology solutions and logistics and global sourcing. Our clients include over 100 of the Fortune 500 as well as thousands of mid and small-size organizations seeking to make a big impact with their brands.

As a team member you can expect a positive culture of ingenuity, inclusion, and relentless determination. We also offer:

• Career Advancement: At HALO, we love promoting from within. Internal promotions is the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.
• Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.
• Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.
• Flexibility: Most roles offer hybrid work. In addition, we pride ourselves on flexible schedules that help you find a balance between professional and personal demands. We believe that supporting our customers is the priority and trust that you and your manager will find a schedule to achieve that priority.
• Work with your favorite brands: HALO clients include over 100 of the Fortune 500 as well as thousands of mid and small-size organizations. You'll be on teams that are focused on the future of our industry and bringing our customers fresh ideas that are first-in-the-world.
• Stay well at HALO: At HALO, we have benefits that support all parts of your life and to find a work-life balance custom to you. We offer free mental healthcare for you and your family. Our program focuses on behavioral health coaching, therapy and psychiatry, personalized skill development, and providing access to care for your dependents. In addition, we offer nation-wide coverage Medical, Dental, Vision, Life and Disability insurance, and additional Voluntary Benefits. Prepare your financial future with our 401K Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at hr@halo.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Careers page.