What are the responsibilities and job description for the Administrative Assistant position at Hanford Post Acute?
- Provide general administrative and clerical support.
- Greet and welcome visitors with a friendly and positive demeanor.
- Answer telephone calls and take messages or forward calls.
- Check visitors in and direct or escort them to specific destinations;
- Inform other employees of visitors? arrivals and cancellations.
- Maintain visitor sign- in log.
- Handle incoming and outgoing mail
- Schedule appointments and maintain meeting room bookings.
- Maintain and tidy the reception area.
- Perform other duties as assigned.
- Agree not to disclose resident?s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
- Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
Must possess, as a minimum, a high school diploma or GED.
Previous administrative or receptionist experience preferred.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multi-line phone system.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator.
