What are the responsibilities and job description for the Executive Assistant position at Hanley Energy?
Company Profile:
Hanley Energy is a globally recognized innovator in mission critical power and energy efficient technologies with United States headquarters based in Ashburn, Virginia with regional offices in Boardman, Oregon. We also have a global presence in Ireland, Australia, Germany, South Africa and the Nordics.
We specialize in the design, source, supply, install and commissioning of critical power and energy management solutions - from the power grid all the way to the factory process equipment and Data Center IT rack - coupled with comprehensive service and maintenance, security, consulting, and training.
Our approach is to develop partnerships with clients, ensuring excellent delivery coupled with cost-effective technology solutions. In this way, we help our clients to reduce energy costs, ensure 100% up-time and optimize their operational competitiveness. Hanley Energy is currently looking for an Executive Assistant.
Executive Assistant:
The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.
Duties/Responsibilities:
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Company Benefits:
- Competitive salary and benefits
- Generous Paid Time off
- Career progression within a rapidly expanding organization
- Friendly and supportive working environment
- Excellent training opportunities
Hanley Energy is an equal employment and affirmative action employer looking for diversity in qualified candidates for employment. For more, visit www.hanleyenergy.com or connect via twitter @HanleyEnergy.
ELIGIBILITY FOR THIS POSITION IS EXPRESSLY CONTINGENT ON AUTHORIZATION FOR LEGAL EMPLOYMENT IN THE UNITED STATES. IN COMPLIANCE WITH FEDERAL LAW, ALL PERSONS CONSIDERED FOR THIS POSITION MUST AFFIRM THAT THEY ARE ELIGIBILE TO WORK IN THE UNITED STATES AND, PRIOR TO EMPLOYMENT, APPLICANTS WILL BE REQUIRED TO VERIFY IDENTITY AND COMPLETE THE REQUIRED FORM I-9 EMPLOYMENT ELIGIBILITY VERIFICATION FORM.