What You'll Be Doing

Primary responsibilities will include but are not limited to:

• Answering directing calls from a multi-line phone system in a courteous manner.
• Greeting and directing guests and teammates in professional manner.
• Preparing and completing expense reports in Concur as requested.
• Preparing documents as necessary utilizing Microsoft Word, Excel or Powerpoint.
• Receiving all incoming deliveries.
• Assisting in Deltek Vision Resource Planning and producing reports.
• Preparation of project organizational charts.
• Making travel arrangements including airline, hotel and rental cars as requested.
• Arranging telephone conference calls and/or video conferences as requested.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.   
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.

• Providing scanning, copying, faxing, and filing services for project related information. 

• Maintaining professional appearance of meeting spaces.

Ideal Background

Education: High School Diploma or equivalent is required.  Advanced coursework is highly preferred.

Experience: This position requires up to 2 years of experience in reception and clerical services in a professional environment.

Generally responsible for reception and clerical duties. This work will be performed under general supervision.

• Knowledge and application of company standards. 
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook.
• Proficient in the use of Newforma, Deltek Vision and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.
• Ability to sit, stand or walk for long periods of time.

Who We Are

The right people in the right place at the right time® starts with you. As a leading system integrator, Hargrove Controls & Automation recognizes that the success of our company is directly connected to the quality and gratification of our Teammates. Hargrove’s diverse client base presents exciting, challenging, innovative, and meaningful work where our Teammates can achieve their goals and find fulfillment in their achievements. We offer multiple career development opportunities and encourage Teammates to pursue the path that is right for them. If you are looking for a rewarding career in an employee-owned company, you will find it with Hargrove.

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Work-life balance and flexibility is a key focus area for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.