Title Clerk

Harrison Corporation is looking to fill a Title Clerk position at an automotive dealership in Clear Lake, IA.

POSITION INFORMATION

Under direct supervision, the Title Clerk processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons and handles the legal transfer of documents for the Department of Motor Vehicles

BASIC RESPONSIBILITIES

• Processes all new and used vehicles for registration in the state in which they will be titled
• Prepares tax and title documents
• Submits all legal transfer work to the Department of Motor Vehicles
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications
• Checks for accuracy in the application and ensures that all information is complete
• Prepares payoff checks for new vehicles and trade-ins
• Bills out all dealer trades and prepares Certificates of Origin
• Maintains a system to verify out-of-state titles
• Compiles and maintains a complete list of all outstanding title work
• Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month
• Signs over titles for all wholesalers who have paid in full
• Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work
• Prepares stock cards for new and used vehicles
• Posts vehicle sales and purchases
• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed
• Processes yearly renewal of dealer tags in conjunction with controller
• Stays abreast of title regulations.
• Attends seminars held by local licensing bureaus and any available training on title regulations
• Cross-trains others to handle title clerk daily responsibilities
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change
• Directs title runner in daily routines
• Other tasks as assigned.

QUALIFICATIONS

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form

WORKING CONDITIONS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Harrison Corporation is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status. An offer of employment is conditional upon passing a background check and drug screening.

Job Type: Full-time

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Clear Lake, IA 56001: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location