Program Coordinator

Job Posting: Program Coordinator
June 2023

About Hartford Performs
Hartford Performs is an independent, nonprofit, art‐education organization. Working in partnership with school systems and artistic communities, Hartford Performs infuses and integrates arts and cultural experiences into teaching and learning in ways that enrich the student experience and improve outcomes across the curriculum. We bring teaching artists into Hartford Public School classrooms, and students out to the region’s cultural venues to give students creative new entry points into school curriculum. Each school year, we deliver about 3,000 program hours to 10,000 students in 31 of Hartford’s PreK‐Grade 8 schools. We also provide arts‐based family engagement events, and professional‐learning workshops to Hartford’s teachers and the independent teaching artists who deliver our programs.

Hartford Performs produces a great deal of programming with a very small and dedicated staff. All employees are true believers in the mission; have a deep commitment to the values of diversity, equity and inclusion and the ability to embed those values in their work; and have a strong team mentality and exceptional organizational, time‐management and communication skills.

About the Position
Hartford Performs’ Program Coordinator will be an integral member of the overall team, helping to ensure the effective delivery of several dozen programs to children and adults each month. This position is responsible for coordinating logistics and communications to ensure smooth delivery of programs, collecting evaluation data and documentation of programs, as well as for making events run smoothly and promoting Hartford Performs’ programming. The position reports to the Programming Director. Reasonable accommodation will be made to work remotely part of the time. Work at occasional events outside the normal schedule is expected. This is a full‐time, hourly, non‐exempt position, with paid time off and an attractive benefits package.

Primary duties:

• Maintain a comprehensive understanding of all program activities in each program area.
• Collect, organize, and maintain statistical information, documentation, reports and evaluation of all programs. Maintain accurate information in our constituent and program databases. Ensure that all program‐related information is accurate and up to date, and that lists and reports are readily accessible to all staff. Coordinate the communication, set up, delivery, payment, and reporting for one‐ off or special programs.
• Coordinate marketing, social media, and promotional materials as they relate to programming.
• Photograph or record programs for documentation and marketing purposes. Assist with communications to various audiences. Assist with updates to our website and social media postings, and the creation of marketing materials. With the programming team, develop a comprehensive and effective social media calendar and campaigns throughout the year.
• Provide event management and coordination of in‐person, online and hybrid meetings such as professional‐learning workshops. This includes scheduling meeting space, managing catering, producing handouts, preparing and transporting supplies, supporting presenters, issuing invitations, tracking attendance, producing guest lists and name badges, leading set up and clean up, managing videoconferencing, admitting and greeting attendees, trouble‐shooting presenter video and sound issues, managing registration links and invitations, and running slide decks.
• Provide direct administrative support to the Programming Director, Program Manager, and other staff members.
• Provide technical assistance to educators and teaching artists.
• Other related duties as required.

Position Requirements:

• Demonstrated facility with Microsoft Office programs (Outlook, Word, Excel, PowerPoint, Teams), preferably on a PC platform.
• Strong task management and self‐starter, including anticipating and following through on small tasks to contribute to a larger project.
• Demonstrated commitment to taking direction, completing assignments and meeting deadlines.
• Strong organization and time‐management abilities.
• Strong problem‐solving skills.
• Strong written and verbal communication skills.
• Enthusiasm for working collaboratively with a small team.
• Excellent interpersonal skills and successful experience working directly with people from diverse racial, ethnic and socioeconomic backgrounds.
• Meticulous attention to detail, with the ability to produce consistently accurate numeric and written reports.
• Solid math skills for calculating averages, percentages, creating charts and graphs, etc.
• Ability to lift and transport boxes, supplies, materials to various locations around Hartford using reliable personal transportation.

Preferred Qualifications:

• Interest and understanding of arts and/or education.
• Familiarity with Canva, WordPress, and Survey Monkey.
• Experience in operating databases.
• Bilingual (English and Spanish).
• Experience in photography, video editing, basic graphic design, and social media management.
• The ideal candidate will have an understanding of Hartford students and schools, and an understanding of the Greater Hartford arts community and organizations.
• The ideal candidate also will have a strong team mentality, be self‐motivated, consistently reliable, show initiative, be curious and flexible, take direction and have a positive attitude.

Qualified applicants will go through an interview process and be tested for computer, writing and math skills. All employees must successfully complete a background check and Connecticut’s mandated reporter training before beginning work.

Competitive nonprofit wages and benefits package, including subsidized health, vision and dental insurance; company‐funded disability insurance and health savings account; paid time off; employee assistance program; flexible work schedule; and professional development opportunities.

Compensation:
Depending on qualifications and experience, the starting wage for this position is $18‐$10 per hour.

To apply:
Submit a cover letter and résumé to: Programming@HartfordPerforms.org and reference “Program Coordinator” in the subject line. Incomplete applications and applications submitted through online platforms will not be considered. No phone calls, please.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Hartford, CT 06106

Salary : $18 - $20