What are the responsibilities and job description for the Executive Assistant & Bookkeeper position at Harting Associates, Inc.?
We are a software development company of 45 years looking for a team oriented, responsible Executive Assistant to perform a variety of tasks but primarily bookkeeping using Quickbooks . The major responsibility is to manage the QuickBooks Pro and Payroll and Accounts Receivable and Payable. Maintains organizational Lists utilized by internal staff. This team members will also provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate will have excellent oral and written communication skills, comfortable with technology and ability to learn software. The candidate should also be able to organize their work using tools like MS Excel, MS Word, Outlook.
1. Bookkeeping responsibilities include making entries into and reports out of QuickBooks Pro and Payroll. This includes handling accounts payable and receivable, prepares quarterly payroll taxes and files them online, as well as filing state unemployment reports, pays tax deposits online, accepts and records credit card payments. Follows up on past due invoices and tracks special invoicing instructions for customers.
2. Applicant must be able to quickly learn new software and to learn how to support customers with frequent errors or issues.
3. Performs administrative duties: filing, tracking data elements and licensing data on our customers and various software packages.
4. Assist CEO in various tasks in communicating with customers through emails, phone calls, and/or MailChimp.
EDUCATION AND EXPERIENCE REQUIRED:
- Minimum of 2 year Junior College w/ business focus & bookkeeping/accounting courses required, B.A. preferred.
- 3 years experience with QuickBoks Pro and Payroll and filing of Quarterly tax reports.
- Demonstrated experience in learning software and technology.
Job Type: Full-time
Pay: $50,000.00 - $58,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
Work Location: In person
Salary : $50,000 - $58,000