Administrative assistant

Position Objective : Company Overview :

Company Overview :

The Harvard Companies include entities working to serve the business community in the janitorial and protection services areas.

Harvard Maintenance and Harvard Protection are two of the largest and fastest growing, privately owned providers of high quality janitorial and security services in the United States.

We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which recognizes that our front-line employees are the most important people in our organization.

The Inverted Pyramid® ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles.

People are also at the center of our Core Values. Our People First core value clearly states that we are a family organization that promotes respect and embraces diversity .

Job Summary :

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

Essential Duties and Responsibilities :

Provide administrative support to Operations

Conduct background checks

Administration of e-Verify

Managing onboarding process for new hires

Heavy data entry into HRIS of all union and non-union new hires, changes and terminations

Manage customer work order system. Monitor work orders relevant to Harvard

Provide HR support to the Operations Department

Daily timekeeping management and payroll submission

Handling supply orders

Perform other clerical duties as assigned

Knowledge and Skill Requirements :

2 years of combined administrative and Human Resources experience with emphasis on data entry of employee information and onboarding

Database administration

Proficient in Microsoft Excel, Word, and Outlook

Ability to work with minimal supervision

Maintain strict confidentiality

Strong organizational skills

Must read, write, and speak Spanish

Must have a professional demeanor, positive attitude, and a strong work ethic to join our team.

Great customer service skills

Compensation :

Harvard is offering a competitive compensation structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer M / F / D / V

Schedule :

Monday to Friday 8 : 00am - 5 : 00pm

Last updated : 2024-11-07