Position Description
The Intellectual Property (IP) team within the Office of Technology Development (OTD) supports the management, development, and maintenance of the University's diverse and expanding patent portfolio. The Patent Compliance Administrator coordinates and has direct responsibility for organizing and implementing administrative procedures to ensure federally funded inventions are reported to the appropriate federal agency and accurate Government Support Clauses are included in new patent applications filed by outside patent counsel. Serves as principal administrative contact and liaison with Office of Sponsored Programs and Principal Investigators to process patent-related portions of grant close-out requests. Keeps current on trends in federal agency invention reporting compliance issues and advises IP team appropriately. The role also coordinates and has direct responsibility for organizing and implementing administrative procedures to ensure Foundation funded inventions are reported appropriately, including analyzing individual award agreement terms to ensure compliant reporting. Additional responsibilities include, but are not limited to, monitor and process OTD’s central patents email account; entering patent application data and docketing patent deadlines and related data in OTD’s database; verifying and processing various patent-related signature documents; obtaining literature references in support of patenting activities; prepare reports as needed. Working with(in) other functional teams in OTD is essential. Occasional travel between OTD’s Cambridge and Boston offices is required. Other duties as required by the department and/or IP team.
Basic Qualifications
Three or more years of patent-related administrative or compliance experience are required.
Additional Qualifications and Skills
Familiarity with patent rules and patent-related databases is strongly desirable. Must have previous working knowledge and experience using databases, spreadsheets, word processing, and email software packages (Microsoft Excel, Word, and Outlook preferred).
Additional Information
This position may start hybrid (some on-campus/some remote work), with the transition to a full-on campus in Cambridge if required by the department. Work options for this role will be discussed during the interview process.
PLEASE NOTE: The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Job Function
General Administration
Location
USA - MA - Cambridge
Job Code
403040 Coordinator II
Sub-Unit
Office of the President and Provost
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Schedule
Full time. Monday through Friday. 35 hours per week.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
