Office Manager

Haute Papier, a Couture Stationery Design & Letterpress Print Studio in Arlington, Virginia is seeking an energetic and motivated individual to fill the role of our Office Manager.

Our Office Manager must be a team player while providing exceptional attention to the Haute Papier daily operations. This individual will support a staff of 15 to complete daily office tasks and assist the Director of Operations with projects as assigned. We are seeking a detail-oriented individual for this immediate full-time opening. The perfect candidate will have experience with retail, stationery, customer service, or production as well as a desire to work in a creative and stimulating environment.

*Please note, given the nature of our workflow we are not accepting applications from candidates looking to work remotely.

Responsibilities and Duties:

• Purchase office and production supplies

• Coordinate deliveries and assist with receiving

• Manage supply and product inventory; data management

• Assist Director of Operations with HR related tasks and procedures as assigned

• Assist Director of Operations with On-boarding new hires as assigned

• Work with the building management, file maintenance requests & follow up on resolutions as needed

• Organize, update and maintain internal documents and databases

• Administrative duties as assigned

• Work with other departments to successfully resolve customer service issues

• Provide additional support to various departments

• Assist with creating shipping labels for custom orders, and working with shipping partners to coordinate pick up times and file claims

• Assist with accounting procedures

• Light IT support for staff

Qualifications and Skills:

• Bachelor's Degree in related field or equivalent experience

• Minimum of 2 years experience in management, production, or administrative assistance, preferably in retail, stationery, gift or luxury products

• Experience in Mac OS and ability to solve basic IT issues is required

• Experience in Google Docs and Excel is preferred

• Experience in Quickbooks Online is a bonus

• Demonstrates sound business judgment and decision-making

• Excellent communication skills

• Attention to detail with strong ability to multitask

Personal Competencies:

• Team player, yet result-oriented

• Ability to work independently with minimal supervision

• Problem solving skills to reflect level of responsibilities

• Ability to identify areas of improvement and make recommendations and/or implement solutions

• High degree of internal customer focus

• Excellent verbal and written communication skills

• Ability to work under pressure and meet deadlines

• Ability to properly categorize, file and archive project files and orders

• Ability to deal professionally with many people, both within and outside the company

• Ability to interact effectively in high stress situations

• Timely and professional inter office communication

Compensation: Compensation: $17.00 hourly with opportunities for advancement; employee discounts, bonuses and incentives

To be considered an applicant for this position please send a resume and cover letter, showing how you meet the basic qualifications, as well as your Monday through Friday availability. No phone calls please.

Job Type: Full-time

Pay: From $20.00 per hour

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
COVID-19. Face masks are currently optional for all fully vaccinated individuals. Haute Papier will continue to follow all CDC guidelines and state mandates related to COVID-19.

Ability to commute/relocate:

• Arlington, VA 22209: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative or Retail: 1 year (Required)

Work Location: One location