Facilities Manager

Position status: Hourly, non-exempt. Reports to Executive Director

Summary: Oversee facility maintenance and provide supervision to Facility Maintenance Technician to ensure facilities are clean, safe and in good repair. Coordinate and assist with recruiting volunteers to assist with facility improvement projects. Oversee facility compliance mandates

Specific job duties and responsibilities: Following agency protocol as detailed in Haven House’s written policies and procedures and specified by funding sources:

Primary job duties include:

· Work specific shift hours as assigned at the shelter

· Respond to maintenance needs of shelter and inform Leadership of costly maintenance needs

· Develop and maintain a log of shelter maintenance needs

· Develop and maintain relationships with service agents for plumbing, electrical, etc. repairs

· Coordinate volunteers and volunteer groups for facility improvement projects

· Complete monthly maintenance checklists to assess maintenance and safety needs

Maintenance and repairs

Oversee and coordinate with Facility Maintenance Tech to perform routine maintenance and emergency repairs of the physical facility, including electrical systems, plumbing, doors and door locks, gates, walls windows and grounds as needed. Keep available a current list of reliable service and repair companies and individuals.

Safety

Oversee facility safety measures. Perform or arrange for regular safety checks of wiring, appliances, and storage areas. Serve as primary contact for the Fire Marshal. Arrange fire drills. Know and communicate with staff and clients the requirements and procedures for emergencies (such as fire or active shooter).and for storing and using hazardous materials (paints, cleaning supplies, etc.) Ensure that potentially hazardous materials are stored safely.

Operation

Know basic electrical and mechanical arrangement of the facility and maintain operating instructions for appliances and equipment. Communicate instructions to staff and clients as necessary. Provide on call assistance to on-site staff for facility maintenance emergencies. Assist with contacting and follow up with vendors and potential contractors.

Storage

Supervise and coordinate storage building arrangement and access.

Donations

Coordinate donations. Respond promptly to prospective donors and determine whether to accept items or refer donors to other agencies. Oversee transportation for donations and coordination with Facility Maintenance Tech for pickup at designated location. Give donor information to Administrative Assistant so thank you letters can be sent. Cultivate community contacts and seek out companies and individuals willing to donate goods or services.

Supervision

Provide support, supervision and evaluation to facility maintenance team members including staff redirection, documentation of discipline, and yearly evaluations.

Secondary job duties may include:

• Throughout each work shift, monitor facility security including attention to gates, doors, and visitor access to facility
• Other duties as assigned by Executive Director.

Minimum Staff Requirements and Qualifications:

1. Ability to work effectively in a multi-task, crisis-oriented environment

2. Minimum of two years of supervisory experience.

3. Excellent ability to plan and organize tasks and handle unexpected emergencies. Ability to coordinate the work of contractors and volunteers

4. Ability to relate to coworkers, peers, residents and others in a positive and professional manner

5. Must have training regarding cultural awareness relevant to populations being served

6. Satisfactory clearance of criminal background check.

7. Basic computer skills

8. Ability to lift 50lbs

9. Must be able to sit, stand, walk, stoop/kneel/crouch.

10. US employees of Haven House must be fully vaccinated against the COVID-19 virus and provide the company with proof of vaccination as a condition of their employment except for those who request and qualify under applicable laws for disability and religious accommodations from the COVID-19 vaccine mandate

High School Diploma/GED and provider-specific crisis intervention training. Must be 18 years of age or older. An initial 40-hour DV specific training through the two CYFD approved training entities and/or Victim Advocacy Training (VAT) as approve by VOCA. Agency provided CPR and basic first aid certification required. Twenty (20) hours minimum of ongoing job-specific training required yearly.

“Haven House, Inc. is an Equal Opportunity Employer. We celebrate all cultures and embrace diversity with an inclusive environment for all employees.”

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

Salary : $18 - $20