Hawaii Business Magazine Events Manager (Hybrid- Honolulu, HI)

Hawai'i Business
Honolulu, HI Full Time
POSTED ON 9/14/2022 CLOSED ON 3/6/2023

Job Posting for Hawaii Business Magazine Events Manager (Hybrid- Honolulu, HI) at Hawai'i Business

This position can be hybrid or in office, located in Honolulu, HI. We require applicants to be available to work during standard Hawaii-based work hours (8am-5pm GMT-10). You must be a resident of Hawai’i to be hired for this role.


ABOUT US

Hawaii Business Magazine is the premiere business magazine in Hawai’i. Published since 1955, we are locally owned and locally committed. We cover the big issues that affect Hawai’i, its people, companies and non-profits. We do this on multiple platforms: in print, digitally, and at over a dozen in-person events per year, including the largest professional development events in our community like Leadership Conference and Wahine Forum. We expect the highest level of commitment from our team and we are just as committed to our employees!


ABOUT THE OPPORTUNITY

If you hate sitting at a desk all day, have extremely strong organizational skills, are creative and can multi-task with the best of them, we encourage you to apply.

You will work with the Hawaii Business team to create exciting new events and execute legacy events. You will collaborate with all departments including sales, digital, design and editorial and have regular contact with our clients and leaders in our community.


RESPONSIBILITIES

  • Execute event sponsor and partner sales contracts to ensure all contracted deliverables are met and sponsor/partner event fulfillment expectations are consistently exceeded
  • Lead on-site event activities including set up, dress rehearsals, and breakdown
  • Maintain and manage accurate event attendee lists and ensure lists are updated on a timely basis
  • Formulate event budgets and maintain up-to-date financial records for each event
  • Develop and execute promotional strategies to ensure maximum attendance at events
  • Collaborate with the Publisher and Accounts Payable department to review vendor invoices for accuracy, obtain necessary approvals, and process for timely payment either via check or corporate credit card
  • Collaborate with the Publisher to reconcile event expenses to budget including timely submission and accurate coding of event invoices for monthly actual vs budget tracking by the senior management team
  • Serve as the point of contact for event attendee inquiries, including RSVPs and answering other questions from invitees and attendees
  • Work with the Digital Marketing Director sending event invitations and related event mailings
  • Support the digital department in the development and execution of event related social media marketing programs
  • Collaborate with the art department to design and produce event collateral and signage that meets sponsor deliverables, is within budget and event timelines


REQUIRED QUALIFICATIONS

  • A minimum of 2 years business conference/event marketing experience including planning, content development, registration, set-up, and reconciliation.
  • Proficiency with Microsoft Office 365 business applications including Word, Excel, Powerpoint, Teams, and OneDrive
  • Knowledge of, and ability to use, event ticketing systems like Eventbrite.
  • Expertise with marketing content on social media platforms and web-sites.
  • A vehicle and valid Hawai’i state drivers’ license.


PREFERRED QUALIFICATIONS

  • Knowledge of the Hawai’i business community is a plus!


BENEFITS

  • Paid company holidays, vacation and sick time off
  • Choice of 3 HMAA and 2 Kaiser medical plans with HDS dental with generous subsidized spouse/dependent coverage
  • 401(k) plan with 30 investment options and company match
  • Company-provided equipment
  • Ample opportunities for career and technical training, and personal development


To submit an application, please click on the "APPLY" button on this post and upload a current resume.

Hawaii Business is published by the aio Media Group, Hawaii's largest locally owned publisher and a member of the aio family of businesses. Visit us on the web at www.aiohawaii.com.

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