Accounts Payable Coordinator

Are you known for exceeding expectations? Do you embrace the Spirit of Hawai‘i? Then please keep reading because we’re looking for people like you at Hawaiian Host Group.

Who are we? Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host®, Mauna Loa®, MacFarms®, KOHO®, and Royal Hawaiian Orchards®. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to artisan chocolates, and macadamia milk-based ice cream. Our dedicated team of Hosts of Hawai‘i is spread across its headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo. HHG has manufacturing plants in Honolulu and Kea‘au, as well as Hawai‘i’s largest single macadamia farm. 

We are an excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives.

That’s enough about us for now, we’d love to learn more about you. Read the job description below and let us know if you’re interested. We can’t wait to meet you!

Under the direction of the Accounts Payable/Accounts Receivable (AP/AR) Supervisor, the Accounts Payable (AP) Coordinator performs general clerical and accounting duties with a focus on accounts payable and vendor management. Maintains purchasing ledgers and assists other departments by verifying completeness and accuracy of documents provided prior to payment.

• Verify all vendor invoices for accuracy and completeness, supporting documentation, proper general ledger account coding, and approval prior to processing payment. 
• Review all invoices for appropriate documentation, expense and/or cost center coding and approval prior to payment.
• Prioritize invoices for payment according to cash discount potential and payment terms.
• Process 3-way match P.O. invoices; including resolution of contractual and/or payment discrepancies.
• Match invoices to checks, obtain required signatures for checks, distribute and mail accordingly.
• Process employee expense reports for reimbursement, verify proper account coding and approvals.
• Record and reconcile intercompany, ACH, Company Corporate Card, and wire transfer transactions.
• Communicates effectively with vendors; researches and resolves discrepancies in a timely manner.
• Assist with vendor management by maintaining vendor profiles in the accounting system, responding to vendor inquiries, reconciling vendor statements, and verifying federal ID numbers.
• Communicate with and support other departments with general ledger account, cost center, purchasing, receiving and payment related inquiries.
• Maintain and update vendor master file for accuracy and completeness on an ongoing basis. 
• Maintain general ledger by verifying and posting account transactions in an accurate and timely manner. 
• Reconcile monthly accounts payable subledger to the general ledger.
• Prepare monthly financial closing journal entries, related payable account reconciliations and reporting.
• Prepare and maintain 1099 forms.
• Sort and distribute incoming mail; run postage meter for outgoing mail.
• Provides reports and documentation as requested for Company audits.
• Regular attendance is required for the position.

• Protects company value and integrity by keeping information confidential.
• Performs other work-related duties as assigned.
• Performs all duties and maintains all standards in accordance with company policies and procedures.

• 2 years of accounts payable experience.
• Associates degree in Accounting is a plus.
• Strong work ethic, professionalism, and reliability.
• High degree of accuracy, attention to detail, and ability to meet tight deadlines.
• Proactive; strong analytical, problem-solving and reconciliation skills.
• Ability to work independently and with a team in a fast-paced, high-volume environment.
• Excellent interpersonal skills and oral/written communication with a can-do attitude.
• Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills required.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate accounting procedures.
• Proficient in Microsoft Word and Excel. 
• Working knowledge of Great Plains software applications is a plus.
• Ability to communicate effectively both verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger; handle, or feel objects, tools, or controls; talk; and hear and occasionally required to stand; walk; climb stairs; balance; stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 30 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• The position requires talking to co-workers and customers; written communication to co-workers and customers; talking to outside trade persons/vendors; written communication to outside persons/vendors; talking on the telephone; responding to written or verbal requests of co-workers and vendors; receiving verbal and written instructions; writing/composing written language; and reading.

• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• 1) While performing the duties of this job, the employee will work in an office environment and not be exposed to weather conditions.
• 2) The noise level in the work environment is usually light.

Hawaiian Host Group is an Equal Opportunity/Affirmative Action Employer.