Procurement Administrator

About Haymarket

Haymarket is a successful international specialist media company. We have over 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions. 

To find out more check out our website by clicking here.

Job Description

As part of the procurement department work with the organisation to support the procurement process. Tasks include maintaining ongoing contract and supplier status; contract renewals and discrete procurement project work as required. Support and cover other departmental procurement as required.

Specific responsibilities and key tasks

• Support the organisation’s procurement processes

• Assist users with sourcing, prequalification and registration of new and potential suppliers and solutions

• Administrate the sign-off process on new suppliers and contract extensions, ensuring that relevant contractual process and relevant senior management confirmation is in place

• Contact suppliers to collect, collate and understand supplier background information, and share this information with colleagues to inform sourcing and procurement decisions

• Manage the supplier management portal to identify new suppliers and ensure contractual, copyright and insurance requirements are in place

• Administer new and existing contracts, ensuring cancellation and renewal reminders are sent and acted on by user departments

• Provide support to departments undertaking procurement projects, ensuring that decisions are informed by objective appraisal and risk analysis, and have received relevant senior management sign-off

• Develop and support systems that promote best practice in procurement across the organisation

• Ensure that procurement is involved in appropriate contingency planning and risk management to anticipate potential failure in supply

• Promote sustainability across the organisation and supply chain and maintain a leading position in sustainable procurement, working with suppliers on compliance

• Work on procurement projects as required

• Support the users to identify areas for efficiency, aggregation, cost reduction and improvement

• Work with procurement and users to ensure that contracts, SLAs and SoW are in place for all applicable spend from Live Events

Key Skills and Attributes

• Demonstrate professionalism

• Desire to attain Diploma in Procurement & Supply (CIPS Level 4)

• Maintain a positive attitude and behave in a calm and controlled manner 

• Demonstrate good financial understanding and control

• Work to understand business needs and objectives in relation to the procurement function

• Show initiative and seek ways to improve efficiency and processes and be receptive to new ideas

• Share knowledge and communicate effectively with the business both verbally and in writing

• Establish and build positive relationships with internal and external clients and suppliers

Why work with us?
People are our greatest asset here at Haymarket Media Group. Haymarket is a media, information and data business, we use our expertise in media and information to inspire, inform and empower our clients, audiences and communities. We are a socially and environmentally responsible business. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build eart of our business.

We’re hard-wired to produce remarkable content for our audiences, with over 16,000 companies around the globe turning to us to help their businesses grow. Join us and you will work on market-leading brands to help create powerful and lasting relationships that deliver real results, all while developing your own career. 

Our conveniently located Twickenham HQ is home to around 600 employees with a vast array of careers from journalism, video, marketing, sales and events to technology, digital development and product management.

As well as being the home of English rugby, Twickenham has the benefit of being less than 30 minutes from central London but also enjoying its riverside location, proximity to Richmond Park and a buzzing social scene.

With flexible hours, great brands, and a modern open plan environment, we attract great people. There’s time for you to get involved in our extra-curricular activities too; from volunteering with our charity partners, going for a lunch-time riverside run, cycling around Richmond Park or after work fun!

Our team culture is friendly, vibrant and sociable. We nurture, support and reward our talent. We offer a market-leading benefits programme, tailored to individual needs and preferences. The range of benefits are vast and include a generous pension plan, life assurance, up to 30 days holiday and a fabulous income protection policy. Oh, and our annual employee party is pretty special too!

Our benefits include: 

• Competitive salary 

• Comprehensive training and career development programme 

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days) 

• Flexible working schedule (core hours from 10-3)

• Generous contributory pension scheme 

• Access to Perkbox

• Health Cash Plan

• Family friendly policies

• Cycle to Work scheme

• Employee Assistance Programme

• Season ticket loan 

• Regular individual and team rewards and incentives for outstanding performance 

We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. We feel that nothing beats face-time with our colleagues and we’ve therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice. 

We are proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.  

If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at recruitment@haymarket.com.

Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.