Executive Admin Asst

Description

Terre Haute Regional Hospital (THRH) is a 278-bed community-based medical center with comprehensive medical and surgical programs. Accredited by The Joint Commission on Accreditation of Healthcare Organizations, the leading accreditor of health care organizations in America, we are dedicated to our Mission, Values, and Vision and are committed to providing quality, individualized patient care to the communities we serve. THRH strives to find the perfect work life balance for our employees. We are also a Hospital Corporation of America (HCA) facility, who ranks 63^rd on Fortune’s 500, and is one of the largest healthcare systems in the U.S.

Position summary: This position is designed to provide confidential and professional support to the Chief Financial Officer and the Chief Nursing Officer.  This position demands a commitment to confidentiality, professionalism, attention to detail, patience, and a willingness to contribute in any way possible to achieve organizational success.

Behavioral characteristics:

• Enthusiastic positive attitude and exercises good judgment. Dependable and good attendance.
• Effective communicator, mentally alert, dependable, reliable, conscientious, tactful, flexible, and cooperative
• Possesses integrity, uses good judgment and shows initiative 
• Has the ability to function well in stressful situations 
• Demonstrates commitment, safety, honesty, integrity and compassion
• Ability to work and communicate with all patients, family members, physicians and employees
• Works with minimal supervision, displaying good judgment, self-motivation, initiative, and organization skills
• Ability to manage several tasks simultaneously and to learn new tasks as they arise
• Exceptional attention to detail and organizational skills
• Commitment to customer service and quality
• Flexibility, able to meet with patients, visitors, staff and doctors whenever needed
• Able to cooperate and collaborate with other staff & departments to improve processes
• Ability to follow through on assignments and duties
• Demonstrates behaviors that are relative to the HCA Mission and Values Statement: “We act with absolute honesty, integrity and fairness in the way we conduct our business and the way we live our lives.”

Position responsibilities:

• Administrative support to CFO & CNO
• Answers internal & external phone calls and takes prudent, appropriate action
• Controls employee and visitor traffic
• Maintains calendars & schedules for the CFO & CNO while maximizing efficiency
• Receives, evaluates, distributes, and forwards mail & interoffice correspondence
• Drafts correspondence
• Purchases supplies for the office
• Takes minutes at various meetings
• Responsible for patient complaints and coordinate resolution
• Serves as back up to executive assistant to the CEO & COO
• Other duties & responsibilities as assigned by the CFO & CNO
• Performs other duties as assigned to meet the needs of the department
• Attend Code of Conduct training course annually
• Demonstrate an understanding of and adherence to HCA’s Code of Conduct
• Demonstrates conduct that is reflective of THRH’s commitment to HCA’s Code of Conduct
• Adheres to the Standards of Behavior for Terre Haute Regional Hospital as per the Customer Relations Policy

We believe in our team and your ability to do excellent work with us. We offer you an extensive total compensation and benefits package. In addition to job security and the reputability that comes with HCA, your benefits will include a competitive salary, 401k with 3-9% matching, paid time off, extended FMLA, four medical plan options, dental, flex spending, life, disability, employee discount programs, employee stock purchase program, tuition reimbursement and student loan repayment, and more.

Qualifications

Essential skills and experience:

• At least 3 years of executive level administrative support
• Planning: ability to think ahead and adapt quickly within an ever changing environment
• Excellent interpersonal and communication skills in all forms
• Proficiency with nearly all Microsoft Office XP products
• High personal velocity and drive to provide exceptional service
• Ability to exercise independently judgment with minimal supervision

Valued but not required skills and experience:

• • Bachelor’s or Associates degree in business administration or related field
  • Executive level administrative support experience in healthcare

Notice

Our Company’s recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

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