Office Coordinator

Description

 
Last year alone, our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. 

We are committed to providing our employees with the support they need. At HCA, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Some of our unique benefits we offer include:

◦Tuition Reimbursement/Assistance Programs
◦Paid Personal Leave
◦401k (100% annual match – 3%-9% of pay based on years of service)
◦Identity Theft Protection discounts
◦Auto, Home, and Life Insurance options
◦Adoption Assistance
◦Employee Stock Purchase Program (ESPP)

You contribute to our success! Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated contributor like you to be a part of our team. 

 

• Ensuring efficient functioning of HealthTrust West office, including, but not limited to:
  • Coordinates office schedule, conference rooms and arranging meetings in the office
  • Greets visitors and answers calls
  • Coordinates inbound and outbound mail and packages
  • Coordinates and orders office supplies including completion of requisitions and processing of invoices for payment
  • Coordinates new hire onboarding including office space set up, equipment ordering, and communication with HR
  • Reports monthly personal time off (PTO) to HCA Human Resources/Payroll
  • Maintains HealthTrust West floor map in Visio and helps plan and coordinate colleague moves
  • Helps plan and coordinate office-wide activities
  • Coordinates phone, printer and technology needs with Information Technology & Security colleagues
  • Leads safety planning and coordination for the office
  • Ensures physical functioning of the office with building management
• Maintains calendars and coordinates activities to include meeting arrangements, travel plans and expense reporting for designated colleagues
  • Is an expert user and resource for colleagues related to Concur travel planning system
• Provides administrative support to designated areas/colleagues, including, but not limited to:
  • Composes, edits and routes correspondence
  • Sets up and maintains files of correspondence, reference materials and other documents
  • Generates and distributes formal presentation materials and reports
  • Documents meetings through formal minutes as required and follows up as appropriate
• Provides periodic administrative coordination, training, support for other facilities in the region such as the Consolidated Distribution Center in Earth City, Missouri and facilities in the Springfield, Missouri

Escalates and resolves issues in a timely and effective manner 

Qualifications

5 Years of administrative experience required

Associates or Bachelor Degree preferred

High School Diploma or GED required

Notice

Our Company’s recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

For questions about your job application or this site please contact HCAhrAnswers at 1-844-422-5627 option 1.