What are the responsibilities and job description for the Provider Inv Admin Asst I position at Health & Human Services Comm?
Provider Inv Admin Asst I
A Provider Investigations Administrative Assistant provides administrative support to area supervisor(s) and investigators. This position primarily provides assistance in the initiation of investigations by answering calls from DFPS Statewide Intake abuse hotline, making appropriate notifications to provider agencies in accordance with Texas Administrative Code and Provider Investigations policy, and assigning appropriate intakes to investigators. This position also is responsible for data entry, spreadsheet maintenance, filing, scanning, and other administrative duties.
A Provider Investigations Administrative Assistant provides administrative support to area supervisor(s) and investigators. This position primarily provides assistance in the initiation of investigations by answering calls from DFPS Statewide Intake abuse hotline, making appropriate notifications to provider agencies in accordance with Texas Administrative Code and Provider Investigations policy, and assigning appropriate intakes to investigators. This position also is responsible for data entry, spreadsheet maintenance, filing, scanning, and other administrative duties.
Essential Job Functions:
Answers and screens inquiries concerning abuse, neglect, and exploitation.
Uses critical thinking and sound judgement during the intake screening and routing process.
Performs data entry and records information for referral to investigators and supervisors.
Prepares and maintains case records and related correspondence.
Adheres to agency policy and procedure.
Communicates professionally and appropriately, via all communication mediums.
Promotes and demonstrates appropriate respect for cultural diversity.
Behaves ethically and adheres to HHSC Standards of Conduct.
Communicates program and agency information to stakeholders.
Attends work regularly in accordance with agency leave policy.
Performs other duties as assigned and required to maintain unit operations.
Answers and screens inquiries concerning abuse, neglect, and exploitation.
Uses critical thinking and sound judgement during the intake screening and routing process.
Performs data entry and records information for referral to investigators and supervisors.
Prepares and maintains case records and related correspondence.
Adheres to agency policy and procedure.
Communicates professionally and appropriately, via all communication mediums.
Promotes and demonstrates appropriate respect for cultural diversity.
Behaves ethically and adheres to HHSC Standards of Conduct.
Communicates program and agency information to stakeholders.
Attends work regularly in accordance with agency leave policy.
Performs other duties as assigned and required to maintain unit operations.
Knowledge Skills Abilities:
Knowledge of differing cultures/ethnic groups and values.
Skill in effective verbal and written communication.
Skill in establishing and maintaining effective working relationships.
Skill in working in an office supporting several staff members, locally and/or statewide.
Ability to operate a computer, tablet, or laptop device, multi-line phone, standard office equipment including fax and copy machines, and various software packages, including Microsoft Office.
Ability to effectively handle multiple assignments in a fast-paced and changing work environment.
Ability to work in a potentially emotion-filled environment.
Knowledge of differing cultures/ethnic groups and values.
Skill in effective verbal and written communication.
Skill in establishing and maintaining effective working relationships.
Skill in working in an office supporting several staff members, locally and/or statewide.
Ability to operate a computer, tablet, or laptop device, multi-line phone, standard office equipment including fax and copy machines, and various software packages, including Microsoft Office.
Ability to effectively handle multiple assignments in a fast-paced and changing work environment.
Ability to work in a potentially emotion-filled environment.
Registration or Licensure Requirements:
None.
None.
Initial Selection Criteria:
High School Diploma or GED
One year experience in administrative support.
30 semester hours from an accredited college or university may be substituted on a year for year basis for the required experience
High School Diploma or GED
One year experience in administrative support.
30 semester hours from an accredited college or university may be substituted on a year for year basis for the required experience
Additional Information:
Please note that while the posted salary range for this position is $2,031.29 to $2,904.91. The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants for this position who are considered for employment will have a Criminal Background Check completed on them.
PHYSICAL REQUIREMENTS:
These requirements are not exhaustive, and additional job related physical requirements may be added to these by individual agencies on an as needed basis. Corrective devices may be used to meet physical requirements. These are typical requirements; however, HHS agencies will provide reasonable accommodation that is in compliance with the Americans with Disabilities Act (ADA).
Physical Activities: Employee is frequently asked to stand, hear and talk; he/she is occasionally asked to climb stairs.
Physical Demands: The employee typically performs work that requires exertion up to 20 pounds occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Visual Requirements: Employee must be able to see objects clearly at 20 inches or less, and at 20 or more feet. In addition, he/she must be able to adjust his/her eyes to bring objects into focus, distinguish colors, see objects in his/her peripheral vision, and see objects in three dimensions.
Please note that while the posted salary range for this position is $2,031.29 to $2,904.91. The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants for this position who are considered for employment will have a Criminal Background Check completed on them.
PHYSICAL REQUIREMENTS:
These requirements are not exhaustive, and additional job related physical requirements may be added to these by individual agencies on an as needed basis. Corrective devices may be used to meet physical requirements. These are typical requirements; however, HHS agencies will provide reasonable accommodation that is in compliance with the Americans with Disabilities Act (ADA).
Physical Activities: Employee is frequently asked to stand, hear and talk; he/she is occasionally asked to climb stairs.
Physical Demands: The employee typically performs work that requires exertion up to 20 pounds occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Visual Requirements: Employee must be able to see objects clearly at 20 inches or less, and at 20 or more feet. In addition, he/she must be able to adjust his/her eyes to bring objects into focus, distinguish colors, see objects in his/her peripheral vision, and see objects in three dimensions.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, and 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk here.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, and 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk here.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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