WIC Project Manager IV

Monitors the progress, budget and schedule of large-scale technology projects and communicates with project stakeholders, management, and other relevant parties internally and across the agency. Work includes detailed project planning, oversight, budget management, and tracking. Plans and manages projects with multiple vendors and internal teams. Presents complex project information, both orally and in writing, to an audience with a varying range of technical understanding. Develops timelines, milestones and launch dates; tracks progress and project expenditures against established schedules, allocates and shifts resources as needed, provides project milestone updates to agency leadership, stakeholders and executive management; identifies project risks and recommends and implements mitigation plans to reduce risks. Plans and directs project workgroups and meetings, develops communication strategy, monitors project progress and completion in accordance with budget allocation. Directs project teams to ensure project tasks, progress and deliverables follow prescribed development processes, follow quality guidelines, and meet functional requirements. Work is performed under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Uses Microsoft Project, Word, Outlook, Access, Visio, and Excel to accomplish essential job functions as well as specialized software applicable to a particular project.

30% - Leads, manages, develops, oversees, and evaluates projects in the WIC Program using accepted project management methodologies. Develops criteria for evaluating programs, proposals, and other pertinent information related to project assignments. Develops project budgets, schedules, work plans, resources requirements, and cost estimates and projections. Monitors and manages project cost to ensure project is completed within budget. Ensures compliance with the DIR Project Framework requirements, Federal reporting and processes, and applicable HHSC policies and procedures.
20% - Manages and tracks project budgets using accepted project management and accounting methodologies. Works to prevent or minimize any project cost over-runs. Tracks vendor deliverables and payments. Communicates promptly to management and the applicable budget department any deviations to planned project expenditures.

20% - Implements and applies the industry standards of quality assurance and structured project management. Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications. Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them. Reviews and recommends proposals and bids to management. Initiates projects, obtains authorization and commitment, and demonstrates business need and project feasibility. Provides advice on quality governance of projects and ensures compliance with relevant standards. May plan, assign, and/or facilitate the work of others.

15% - Works closely with Program staff and Project Management Leads as needed to ensure consistency in governance reporting. Coordinates with contract management personnel to manage the preparation of written documents and archives including project management plans, USDA-required Advanced Planning (e.g., PAPD, APD, and IAPD) documents, subsidiary plans, scope agreements, business/systems analyses and proposals, standards, policies, procedures, and customer documentation for end-users or system support staff, databases, progress reports, budget reports, and lessons learned using a PC and Microsoft Project, Access, Excel, Word, Outlook, and the internet.

10% - Provides guidance, communicates and explains project methodology and processes to interested groups and team members. Compiles and distributes project information, project status reports, and project budget expenditures. Coordinates project activities with other states, Texas state agencies, governmental jurisdictions, or private sector partners and contractors, including USDA Food and Nutrition Services.

5% - Perform other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or locations.

Knowledge Skills Abilities:

Knowledge of structured project management techniques as advocated by the Project Management Institute (PMI).

Knowledge of the capabilities and limitations of computer systems or management information systems.

Knowledge of Software Development Life Cycle (SDLC) methodologies.

Knowledge of public administration and management techniques.

Knowledge of program planning and implementation.

Knowledge of project related budget and accounting principles.

Skill in using project management tools, especially Microsoft Project.

Skill in establishing and tracking project budgets.

Skill in using a PC and Microsoft Excel, Outlook, PowerPoint, Access, and Word.

Skill in problem-solving, conflict resolution, and negotiation.

Skill in working collaboratively and cooperatively with colleagues.

Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports.

Skill in supervising, planning, prioritizing and delegating workload assignments.

Skill in coordinating or facilitating a large and complex project.

Skill in written and verbal communications and the ability to communicate clearly, concisely, effectively.

Ability to work independently and deliver results in a timely manner.

Ability to plan, organize, schedule, assign, and monitor completion of assigned projects and to manage multiple, overlapping projects.

Ability to lead diverse teams to achieve desired results and to effectively manage and motivate staff with diverse responsibilities.

Ability to present information to a variety of audiences, verbally and in writing, and to communicate clearly, concisely, and effectively.

Ability to adapt to change or modify behavior in response to changes in situations or priorities.

Ability to analyze systems and procedures.

Ability to develop, evaluate, write, and revise standards and procedures.

Ability to gather, assemble, correlate, and analyze facts, to devise solutions to problems, and to prepare concise reports.

Ability to analyze problems and develop solutions and to perform detailed work accurately.

Ability to plan and assign work to others.

Registration or Licensure Requirements:

Initial Selection Criteria:
1. Minimum of 2 years of experience in reports development or business analysis.
2. Four-year college degree or 2 combined years of work experience as a project manager.
3. 2 years’ experience developing or documenting project requirements.

Additional Information:

MOS Code:
42A/0111/3A1X1

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