Corporate Paralegal

ESSENTIAL FUNCTION

• Monitors the current status of the work for assigned Executive/s.
• Anticipates needs by gathering records, reports, correspondence, or other specific information; assists In-house Counsel in preparation for meetings and proactively assists in his/her duties. Manages the distribution of mail for the Legal Department.
• Ensures that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner. Agendas will be distributed at least one week before the scheduled meeting and meeting minutes will be completed and distributed to the Chair for review at least one week after the meeting. All presentations from Committee members must be submitted for review by the Committee Chair at least one week before the scheduled meeting.
• Maintains In-house Counsel travel arrangements and the appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the In-house Counsel in all matters pertaining to effective time management.
• Attends meetings or conferences as assigned, take and distribute meeting minutes. Prepares minute book for various corporate entities.
• Handles a variety of matters involving contact with various staff, board members, shareholders, physicians, committees, government agencies, and the public.
• Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals.
• Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files associated with the In-house Counsel.
• Maintains the strictest confidentiality. Handles confidential matters concerning policies or practices. Manages the electronic and hard copy filing of all contracts, legal and corporate documents. All other duties as assigned.
• Researches law, investigates facts and prepares documents to assist In-house Counsel and lawyers.
• Drafts legal documents such as contracts, agreements, initial and amended articles of incorporation, annual reports, stock certificates, and other securities, buy-sell agreements, and closing documents.
• Has a basic understanding of corporate finance.
• Procure signatures on documents via personal or electronic methods.
• Track document and contract activity for execution, final dissemination, and retention.
• Assist with real estate transactions and documents.
• Assist with and coordinate due diligence activities.
• Prepare and update corporate organizational charts.
• Support litigation activities including investigation, research, discovery, and document preparation for cases including civil, criminal, bankruptcy, Federal, EEOC, civil rights, and ADA.
• Maintain Legal Department Research Library.
• Maintain Legal Department files under records retention policies and procedures.
• Coordinate alien employees with Human Resources, immigration agencies, and external representatives, including preparation and submission of reports and documents.
• Maintain corporate insurance policies.
• Assist with quality and compliance activities.
• Assist in the development, revision, approval, publication, and implementation of policies and procedures, including posting on the Company intranet.

EDUCATION

• An Associate’s Degree; or, High school diploma or GED with 2 (two) years of experience in the field

EXPERIENCE

• Minimum of four years of administrative experience.
• Preferred: Experience in a health care organization or another corporate environment.
• Paralegal certificate.
• Arizona Notary.

REQUIREMENTS

• Attention to detail.
• Strong interpersonal skills.

KNOWLEDGE

• Knowledge of legal and corporate terminology.
• Knowledge of organizational policies, procedures, and systems.
• Knowledge of office management techniques and practices.
• Knowledge of computer systems, programs, and applications.
• Knowledge of research methods and procedures to compile data and prepare reports.
• Knowledge of grammar, spelling, and punctuation.

SKILLS

• Skill in taking meeting minutes.
• Skill in using computer programs to produce necessary reports.
• Skill in organizing and prioritizing the daily workload.
• Skill in dealing with multiple interruptions.
• Strong Outlook, PowerPoint, and Excel Skills.

ABILITIES

• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to work under pressure, communicate and present information.
• Ability to establish priorities and coordinate work activities.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.
• Some travel within the community.

PHYSICAL/MENTAL DEMANDS

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a calculator and computer keyboard.

ORGANIZATIONAL REQUIREMENTS

• HOPCo Mission, Vision, and Values must be read and signed.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.