What are the responsibilities and job description for the HRIS & Benefits Administrator position at Heartland, LLC?
Position Summary
The Human Resources Administrator works closely with the Human Resources team to maintain the organizations HRIS applications and modules. This position is responsible for using discretion and good judgment in maintaining all employee records, administering all benefits, and ensuring the integrity of all data in HR systems to produce business intelligence. This position works closely with HR leadership and various members of all HeartLand operating companies.
Position Responsibilities
HRIS Administration Duties
The Human Resources Administrator works closely with the Human Resources team to maintain the organizations HRIS applications and modules. This position is responsible for using discretion and good judgment in maintaining all employee records, administering all benefits, and ensuring the integrity of all data in HR systems to produce business intelligence. This position works closely with HR leadership and various members of all HeartLand operating companies.
Position Responsibilities
HRIS Administration Duties
- Assist with successful implementation of HRIS, Benefits selection system, Applicant Tracking System, and PTO tracking systems.
- Creates user accounts, manages access & permissions, and provides training, guidance, technical support, & troubleshooting to all HRIS users.
- Design and share reports with others on the HR or Accounting teams and facilitate sharing HR data with other HeartLand business analytics tools.
- Provide oversight of HRIS data entries to assure accurate consistent data management throughout company.
- Audits employment records for EEOC, DHS (I9), FSLA, DOL, 401(k) and other benefit compliance.
- Assist with month-end closing processing payroll and benefit data.
- Answer employee Paycor questions and assist with any employee issue.
- Create and maintain Org Charts for all companies.
Benefit Administration Duties
- Assist with successful implementation of HeartLand benefit plans at all operating companies and annual enrollments.
- Process enrollments, changes, and terminations for all benefits.
- Review all benefit invoices for accuracy, provide to operating companies for review, correct as needed, and allocate charges to the operating companies for on-time payment.
- Ensure timely delivery of HeartLand benefits data and reports regarding 401k, HSA, FSA, etc. to benefits providers and to internal HeartLand stakeholders.
- Serve as first point of contact for benefits questions coming from HR Managers at operating companies
Other Human Resources Duties
- Assist with the employment verification process.
- Maintain HR dashboard and provide analysis of HRIS and Benefits programs as requested.
- HR projects and other duties as assigned by the HRIS & Benefits Manager and the Director of Human Resources.
Qualifications & Competencies
Exude the company values in all respects:
Human – we do love plants, but we cultivate people to serve people.
Exceptional – our best efforts energize everything we do.
Accountable – we own the outcomes in our relationships with each other and our clients.
Respectful – we believe in the golden rule.
Trusted – clients know they can count on us to keep their best interests at heart.
Exude the company values in all respects:
Human – we do love plants, but we cultivate people to serve people.
Exceptional – our best efforts energize everything we do.
Accountable – we own the outcomes in our relationships with each other and our clients.
Respectful – we believe in the golden rule.
Trusted – clients know they can count on us to keep their best interests at heart.
- Preferably have a bachelor’s degree in Human Resources Management, Information Technology, Business Administration, or a related field.
- Have a minimum of two (2) years using HRIS systems; experience with Paycor strongly preferred.
- Demonstrated knowledge of payroll and benefit administration regulations.
- Excellent working knowledge of MS Office Suite and Paycor software or similar payroll software.
- Excellent organizational skills and attention to detail.
- Excellent interpersonal and technical support skills.
- Driven to meet goals of position, department, and company, by working independently and as an effective team member.
- Ability to create and analyze payroll, employee, and benefit data reports.
- Excellent communication, customer service, and ability to deal tactfully with all employees even in difficult situations.
- This individual must commit to confidentiality and create an environment of trust for management and employees.
- Flexible enough to work varying hours to meet the needs of the company.
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