What are the responsibilities and job description for the Branch Coordinator position at Heavy Machines LLC?
Job Details
Job Location: Heavy Machines LLC Covington - Covington, GA
Position Type: Full Time
Education Level: None
Salary Range: Undisclosed
Travel Percentage: None
Job Shift: Day
Job Category: Admin - Clerical
Description
- The Branch Coordinator is responsible for the administrative work associated with routing service technicians and working with small a parts warehouse.
- Coordinating route & service schedules.
- Responsible for promptly and correctly inputting and reviewing purchase orders, part orders, work orders, reviews timesheets and expense tracking.
- Ensures invoices are in compliance with appropriate contracts, guidelines and regulations. Identifies issues, researches same and remedies as appropriate.
- Take an active role in completing all necessary paperwork (i.e. invoices, issuing purchase orders, etc.) needed to ensure proper billing for parts and services.
- Extensive phone contact with Customer Service Manager, Service Technicians, Parts Manager, and customers.
- Reconciles accounts receivable, payable, unbilled parts and service on a scheduled basis. Researches and analyzes information to determine appropriate course of action including recreating or updating invoices.
- Reviews various reports such as aged receivables to identify unpaid invoices. Determines appropriate course of action to collect payments and implements same.
- Works with corporate office to ensure all necessary paperwork has been sent forward on regular basis including the close of month end.
Qualifications
- Must be versatile across multiple technical disciplines
- Working knowledge of Microsoft Word and Excel software applications
- Excellent verbal and written communication skills.
- Must have solid organizational skills and strong ability to multi-task
- Ability to work in a team environment
- Associates Degree, with 2 years experience in related industry (i.e., equipment dealership, construction, automotive).
- 2 years experience working with high volume, detailed invoicing preferable within an equipment dealership.
- High proficiency in Excel and Word.
Salary : $18 - $20
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