What are the responsibilities and job description for the Personal Assistant position at Helen Milan?
We are looking for a responsible Personal Assistant to provide personalized domestic household as well as administrative support to a small business owner. The responsibilities of this role are varied and will transform and change as the needs of our family and business change.
Flexibility, a can-do attitude and a readiness for change is vital. You will become a valued member of our staff but also our family.
Some of your responsibilities include (but are not limited to):
Household Responsibilities
· Managing your business and personal email
· Manage diary, schedule meetings and appointments, answer phone
· Manage household
· Meal planning and prep/ ordering/ shopping for groceries
· Laundry
· Run personal errands
· Personal shopping (in person and online)
· Event planning
· Hire and manage contractors, gardeners etc
· Organizing children’s spaces/ closets
· Occasionally picking up children from school/ watching them for short periods
Business Responsibilities
· Assist shipping team at warehouse (pulling product, organizing product, counting inventory, helping to keep the warehouse tidy etc., occasionally assisting with orders, especially during holiday)
· Make phone calls
· Conduct Research
· Track packages online and on the phone
· Organize events
· Phone and email support (confirming reservations, communicating with staff, vendors, contractors etc)
· Manage diary and schedule meetings and appointments
· Customer Service Emails
· Make travel arrangements
· Source office supplies
· Devise and maintain office filing system
Skills
· Self-Starter
· Proven work experience as a personal assistant
· Discretion and confidentiality
· Knowledge of office management systems and procedures
· MS Office and English proficiency
· Outstanding organizational and time management skills
· Up-to-date with latest office gadgets and applications
· Ability to multitask and prioritize daily workload
· Excellent verbal and written communications skills
· High School degree
· Secondary education or certification is an advantage
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Benefits:
- Employee discount
- Paid time off
Schedule:
- Monday to Friday
Work Location: Multiple Locations