Finance Coding Specialist

Position Title: Finance Coding Specialist

Job Status: Full Time

Reports To: Superintendent or Designee

FLSA Status: Non-Exempt

Classification: Classified

Amount of Travel: Flexible

Date Created: May 2024

Level: District

Work Schedule: 240 Days (Salary will be based upon experience.)

Position Summary

The Finance Specialist will be responsible for timely and accurate accounts receivable data entry, review, processing, troubleshooting, customer support, and system support. Serves as District level cashier, processes all centrally received cash, checks, ACH transactions and wires. Serves as a liaison between District sites and community members, supports District staff responsible for collection of payments, follows-up on accounts receivable issues raised by District staff and customers, and provides support and communication related to the courier service. Actively participates in school and site training, onboarding, and maintenance of training materials and internal procedures.

Essential Job Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of duties, percent of time and work year may vary based on department or building assignment.

Responsibilities

• Maintain the District’s comprehensive payment system to facilitate on-line payments and collection of cash and checks at schools, including setting up and removing users, creating and updating payment items, monitoring and following up on outstanding batch files, providing end-user training and support, and escalating technical issues when appropriate.
• Process cash receipts for cash, checks, ACH transactions and wires, including preparing bank deposits, determining the appropriate customer and/or general ledger account to apply the payments to, maintaining complete and accurate files and records, and ensuring documents are retained in accordance with records retention requirements.
• Review requisitions submitted by schools/sites, including ensuring supporting documentation is understandable and complete and coding is appropriate.
• Review journal entries submitted by schools/sites (primarily related to revenues), including ensuring supporting documentation is understandable and complete and coding is appropriate.
• Provide feedback to the schools/sites, and report trends that suggest training is necessary to the training team.
• Monitor and record necessary customer and/or general ledger account adjustments for bank corrections and checks returned for nonsufficient funds (NSF) and communicates with schools/sites and/or customers as necessary.
• Monitor and issue banking supplies to schools/sites, including deposit bags and deposit slips.
• Performs on-boarding trainings and workshops related to fund coding.
• Support schools/sites with courier services, including, providing timely updates on changes in courier staff, communicating schedule changes to schools/sites, providing process updates and reminders, and contacting the courier service for service concerns.
• Assist with gathering and providing cash receipt and accounts receivable records related to internal audits, external audits, and public records requests.
• Other duties as assigned by the Superintendent.
  
  

Competencies

• Exceptional problem solving and communication skills including oral and written communication skills. ? Strong interpersonal and analytical skills including customer service skills.
• Knowledge of general accounting practices.
• Math and accounting skills.
• Deep understanding of EFinance, ESchoolPlus, and fund sources: operating, ESA, Special Education, and federal.
• Proficiency with office applications, and aptitude for learning new software and systems including Microsoft Office and Google.
• Ability to maintain confidentiality of company information.
  
  

Qualifications Requirements

• Preferred candidates with a high school diploma or completion of G.E.D. required., Associated degree or higher.
• Preferred candidate with successful experience in accounting, finance, or business administration.
• Two or three years of related work experience.
• Equivalent combination of education and experience acceptable.
  
  

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Lift/ Carry , Stand C (Constantly) 10 lbs. or less F (Frequently)

Walk C (Constantly) 11-20 lbs. F (Frequently)

Sit O (Occasionally) 21-50 lbs. O (Occasionally)

Handling/ Fingering C (Constantly) 51-100 lbs. O (Occasionally)

Reach Outward C (Constantly) Over 100 lbs. O (Not Applicable)

Reach Above Shoulder F (Frequently)

Climb O (Occasionally)

Push/ Pull Crawl O (Occasionally)

Squat or Kneel F (Frequently) 12 lbs. or less F (Frequently)

Bend F (Frequently) 13-25 lbs. F (Frequently) 26-40 lbs. O (Occasionally) 41-100 lbs. O (Occasionally)

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth Perception)

Sense of Sound (ability to carry on telephone conversations)

Sense of Touch (hot, cold)