What are the responsibilities and job description for the Purchasing Coordinator position at Hess Print Solutions?
Job Title: Purchasing Coordinator
Department: Purchasing
FLSA Status: Exempt
Reports To: Purchasing Manager
SUMMARY:
Manage all customer paper inventory levels, and reporting.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Build and maintain direct relationships with customer Paper Buyers and respective departments.
- Provide seamless backup for all aspects of procurement and paper production needs (paper procurement, operating supplies, and outsourcing needs).
- Manage press/paper production needs and react to the ever-changing dynamic schedule, with special attention to accuracy and communication.
- Monitor all paper and supply orders, confirming and communicating expedited or delayed deliveries to respective departments.
- Find and qualify vendors based on the objective requirements for quality, price, and service.
- Adhere to sound Purchasing practices and acceptable contract terms.
- Coordinate the effective communication of job information to include job scheduling, job processing instructions, raw materials, and distribution information.
- Perform on-site job approval where required to ensure customer requirements are adhered to.
- Maintain FSC/SFI and PEFC records in accordance with certification needs, while remaining current with changes to certification needs.
- Monitor all Paper Transactions (confirm correct paper on exact repeat titles and enter correct paper on new titles) Accuracy is essential.
- Process press schedule confirming correct paper is available for jobs currently scheduled on press. (Finalize job tickets)
- Correct unreported paper consumption from presses.
- Track paper and supplies furnished to outsource vendors.
- Backup to Purchasing Manager for paper procurement and operating supplies and outsourcing needs.
- Plan slitting needs, provide PO to Slitting Department and maintain appropriate paperwork.
- Special attention to meeting customer needs with accurate and courteous responses.
- Other duties as assigned.
Skills Required:
- The ability to negotiate contracts.
- The ability to multitask in a fast-paced environment while prioritizing the workload.
- Demonstrate the ability to set and prioritize goals and achieve them as scheduled.
- Demonstrate flexibility to adjust to rapidly changing requirements and schedules.
- Consistently demonstrate the ability to maintain strict financial controls through the issue of purchase orders and the reconciliation of receiving documents and inventory control data and documents.
- Demonstrate the ability to create and maintain a favorable rapport with vendors.
- Demonstrate the ability to work with multiple departments simultaneously to achieve the timing needed to outsource materials and services in a manner that meets SOH schedules.
KNOWLEDGE/EXPERIENCE:
- Demonstrate knowledge of the printing process.
- Demonstrate knowledge of the attributes of various paper types and grades.
- Consistently demonstrate proficiency and understanding in the use of:
- Purchase Orders.
- Job Tickets
- Inventory Tracking Systems.
- Non-conforming Material Reports.
- Error Reports.
- Quality Manual.
QUALIFICATIONS:
- The ability to communicate effectively both written and orally.
- Must be proficient in Microsoft office software such as Word, Excel, and PowerPoint
- Mathematics skills including addition, subtraction, multiplication, and division of whole numbers and fractions.
EDUCATION AND EXPERIENCE:
Associate of Arts degree or equivalent from a two-year college or university; minimum of five years’ experience in the printing industry preferable from a Web Press environment.
REASONING ABILITY:
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to solve problems and deal with several concrete and abstract variables.
PHYSICAL DEMANDS:
Light physical activity performing non-strenuous daily activities of an administrative nature. Manual dexterity is sufficient to do keyboard data entry. Manual dexterity is sufficient to reach and handle file folders and manuals. Ability to talk and hear. Close-up vision required. Quiet working environment, generally only noise level associated with computers, printers, and light office traffic. Less than 25% of time spent can be spent in the manufacturing facility with exposure to chemicals and noise.
CJK Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristics protected by law.
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