Administrative Assistant

Job Title: Administrative Assistant

Business Unit: HHS Construction, LLC., a Congruex Company

Department: Construction

Reports To: VP – Business Development

Employment Status: Part-time, non-exempt (hourly)

Primary Location: El Cajon

We will determine salary based on skills and experience in relation to the function of the role, as well as equity to any other employees in the same or similar role.

Company Profile:

Networks Built Better.

Congruex is a multi-national organization that specializes in broadband network construction and engineering. We support some of the largest service providers in the United States with a footprint that extends across the nation. Our turn-key design and build solutions allow our customers to deliver more data, more bandwidth, and ultimately support more devices for their end users.

Our diverse self-perform capabilities allow us to deliver high quality telecommunications and utility solutions with efficiency as one combined end-to-end business.

Congruex is a growing collection of subsidiary operating units. Our unified vision is to be the nation’s largest end-to-end provider of network design, engineering, construction, and maintenance for broadband operators. We are One Congruex.

Our Mission & Values

It is our mission to satisfy our customers by providing the expertise, technology, and resources necessary to build better networks.

Congruex is committed to the overall health, wellness, and safety of our people. We support diversity, inclusion, and the right to live freely with mutual respect.

These values are ingrained in our core values of GRIT.

At Congruex, GRIT is an acronym for guts, reliability, improvement, and teamwork – having the GUTS to do the right thing, being RELIABLE to deliver what we promise, IMPROVING ourselves every day, and embracing TEAMWORK together as One Congruex.

HHS Construction LLC., a Congruex Company

Founded in 2003, HHS Construction is a leading provider of infrastructure services to major telecommunications and cable providers primarily in Southern California, and adjacent geographies. HHS Construction’s core capabilities include aerial, underground and substructure self-perform construction; ISP services; wireless services including Small Cell/CRAN installation, utility coordination, turn-key RF testing and maintenance; telecom engineering; placement and splicing of copper, coaxial and fiber optic cables; and pole maintenance. HHS Construction is headquartered in Ontario, California.

Job Summary:

We are looking for an experienced Administrative Assistant to perform various administrative and clerical tasks. You will undertake a variety of activities in the office ranging from billing jobs to basic record keeping. You will need to have the ability to work diligently to help maintain smooth operations. You must be reliable and hardworking with great communication skills.

Job Responsibilities (Including, but not limited to):

• Work closely with Project Manager to assist with billing

• Create and organize job folders. Ensure all time on cost reports has the corresponding timesheets from HHS employees, subcontractor invoices, hourly worksheets, splicing cutsheets, material/control invoices, if applicable

• Maintain files/records, consolidate required information into job folders so they remain updated and easily accessible

• Identify jobs from log, and look up job cost reports

• Collect information and perform data entry

• Performs other duties as assigned

Required Skills & Qualifications:

• Proven experience as an administrative assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. adobe)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High school diploma or equivalent; college degree preferred

Desired Skills & Qualifications:

• Familiar with splicing is a plus

• Background in construction billing is a plus

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location