Job #: 040755
Location Syracuse, NY
Pay Range: $25.24 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Assistant will serve as the primary contact and support for multiple senior leaders within Academic Affairs, specifically for scheduling and meeting preparation. Assists with the day-to-day operations of the Office of Academic Affairs. Acts with discretion and independent judgment. This individual serves as the primary manager for contracts requiring the Vice Chancellor for Academic Affairs & Provosts review and signature. Collaboration with units across Academic Affairs and campus wide.

Qualifications:

• Bachelors degree and a minimum of 3-5 years of varied administrative experience required.
• Prior experience working in a college or university setting, highly desirable.

Job Specific Qualifications:

• Excellent verbal and written communication skills are required.
• The ability to learn, interpret and apply policy and procedures are a must.
• Diplomacy, problem solving and ability to work without direct supervision required.
• Requires the willingness and flexibility to effectively handle the multiple and changing demands inherent in operating a small office serving the entire university.
• Knowledge of university operations and their related systems is highly preferred.
• Technical skills include competency in MS Office.

Responsibilities:

• Primary contact for multiple senior leaders within Academic Affairs: scheduling and meeting preparation. Acts with discretion and independent judgement.
• Assist with day-to-day operations of the Office of Academic Affairs; greet and direct visitors at the front desk; triage phone inquiries and perform due diligence as necessary; open and prioritize incoming correspondence; inventory kitchen & office supply and order when necessary, maintain database of physical files residing in the Office of Academic Affairs and coordinate regular archiving of files with University Records Management. Responsible for maintaining all listservs and reference lists.
• Manage contract processing that requires the Vice Chancellor and Provosts signature. In coordination with the other University offices such as the University Counsel, Comptroller, and ITS.
• Handle Provosts travel logistics & coordinate with other departments.
• Support units included in Academic Affairs as needed.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit https://www.sujobopps.com/postings/104008

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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