Legal Assistant

Law firm is seeking a Legal Assistant to support their San Francisco office.

ESSENTIAL JOB FUNCTIONS

• Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority
• Type correspondence, memoranda and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.)
• Proofread documents
• Experience with efiling with State and Federal courts
• Initiate Conflicts Checks for potential new clients and /or matters
• Prepare and process new Business Intake Forms
• Prepare, finalize and distribute new client Engagement Letters, including follow-up with client to ensure receipt of fully-executed Engagement Letter
• Assist with trial preparation and document production
• Assist with the preparation of presentation materials for firm and client audiences
• Prepare Excel spreadsheets for client engagement budgeting and assist with ongoing client and matter analyses
• Prepare attorney expense reimbursements
• Process client-related vendor invoices for payment
• Input attorney time into the WebTime time entry program
• Document conversions, i.e., PDF to Word, etc.
• Coordinate duplicating projects with Digital Document Services
• Coordinate messenger pick-ups and deliveries when necessary
• Coordinate travel arrangement with firm-provided travel agency
• Maintain calendar and contacts for attorneys
• Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls
• Coordinate conference calls
• Coordinate attorneys firm-and client-related meeting set-ups and logistics
• Sort, open, prioritize and route incoming mail
• Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express
• Maintain electronic filing system via Outlook
• Maintain physical client files including creation of records via LegalKEY records software
• Prepare inactive case files and attorney materials for off-site storage
• Assist other secretaries in back-up support and vacation coverage
• Perform other related duties and assignments as required

QUALIFICATIONS

• College degree preferred
• At least 5 years of legal experience working in a law firm
• Proficient in basic computer applications including: Windows 7 and Microsoft Office (Word, Excel,PowerPoint, Outlook) and type 70 wpm
• Must be able to handle all aspects of editing and preparing client invoices
• Have good organizational skills and be able to prioritize workload
• Great client service skills, including being comfortable interacting with firm clients
• Proven ability to multi-task
• Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment
• Ability to work independently or as part of a team
• Organized and great attention-to-detail
• Demonstrate initiative to anticipate lawyers’ needs