Administrative Assistant

Overview

Administrative Assistant needed in the Bowling Green, VA area!

We provide detention health care services including medical, dental, and behavioral health to individuals in custody within ICE detention facilities.  We are seeking an Administrative Assistant for a full-time healthcare position.

REQUIRED EDUCATION AND EXPERIENCE

• Associates Degree strongly preferred; however, a High School Diploma is minimally acceptable criteria.
• Minimum of one year of direct experience with, and high level of proficiency in Microsoft Office programs, specifically Microsoft Word®, Excel, Outlook, and SharePoint.
• Maintains Heartsaver® CPR AED certification through the American Heart Association.
• Ability to pass a federal government security background check.
• US Citizen.

MAJOR DUTIES AND RESPONSIBILITIES

• Types a variety of materials in the form of memoranda, meeting minutes, letters, briefing materials and reports.
• Establishes and maintains office files, databases and creates electronic spreadsheets which may include the management of timesheets, leave requests, contract documents, and invoices.
• Reviews files to meet current needs and periodically reviews materials for disposition.
• Maintains confidentiality of medical records, Personally Identifiable Information (PII), personnel issues and other sensitive office matters. Keeps all file systems containing PII secured per IHSC and ICE policy.
• Arranges for meetings, including making reservations for conference rooms and notifying participants. When necessary, attends meetings and prepares reports of the proceedings.

PHYSICAL DEMANDS

• Required to walk unaided at a normal pace for up to 10 minutes and maintain balance.
• Required to respond to any medical emergency within 4 minutes, where a fast walk or jog may be necessary to provide assistance.
• Required to perform CPR/emergency care standing or kneeling.
• Must have the ability to assist sick, injured or aging detainees or staff exiting the building during an emergency (may require lifting, dragging, wheeling or carrying someone who weighs significantly more than self).
• Must be able to see, hear and smell with or without the use of aides if necessary (exceptions on a case-by-case basis).
• Must easily alternate between kneeling and standing.
• Must be able to lift, push, or carry 30 pounds.
• Must be capable of standing on hard surfaces (cement floors) for long periods of time.