Project Administrator

Location: Sydney, New South Wales, Australia Job ID: R0019594 Date Posted: 2023-04-27 Company Name: Hitachi Rail STS Australia Pty Ltd Profession (Job Category): Other Job Schedule: Full time Remote: No Job Description: Due to the recent promotion Hitachi Rail is looking for an enthusiastic self-motivated Project Administrator - who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. About you: Familiarity with software such as SAP, ACCONEX, Sharefolder, is a plus; **** Long term role - immediate start - North Ryde Key Responsibilities include but not limited to: Assisting with the Administrative needs of the Project by: Administering projects from award to completion in accordance with IMS procedures; Preparing external contractual correspondence including variations, quotes and reports; Attending client project meetings where required, follow up action items to ensure timely delivery; Managing project specific materials schedules and registers in accordance with TMS procedures; Familiarization with Rail industry. Assisting Sydney office team of Engineering and technical staff as required. Providing secretarial support to the Project by: Co-ordinating and taking minutes for all internal meetings– distributing and following up actions; Providing secretarial support to the senior personnel, including word processing, diary management, filing and production of documentation for outgoing correspondence, tender submissions and presentations; Coordinating domestic and overseas travel arrangements i.e. airlines, accommodation, car hire for Perth based personnel; Receiving, actioning and maintaining confidentiality of all correspondence (both internal and external) for senior personnel; Document Management and Reporting Manage the Project document processes and materials along with Project Reporting needs by: Ensuring project and contractual reporting requirements are delivered on time and in the correct format; Holding responsibility for the tracking and transmission of project documents to allow effective record keeping for the project and client, whilst maintaining and up keeping project files; Supporting the weekly and monthly Project reporting requirements. Maintaining office operations Maintaining the office facility coordination Interfacing with the building facility dept for office maintenance and repairs. Coordinating office consumables of stationary and kitchen supplies. About Hitachi Rail Hitachi Rail is a fully integrated, global provider of turnkey rail solutions across rolling stock, signalling, operation, service and maintenance, digital technology and turnkey with a presence in 38 countries, across 11 manufacturing sites on three continents and over 13,000 employees. Hitachi Rail is headquartered in London, UK and is ultimately wholly owned by Hitachi Ltd. Our engineering heritage and culture is rooted in Japan, where our first steam and electric locomotives were built in the early 1920s. We continue to deliver the most current Shinkansen for Japan’s railways and have successfully exported our technology and expertise to multiple rolling stock projects across the globe - from high speed, tram and metro to driverless technologies for passengers and freight. How to apply If you are seeking a challenging and rewarding role with a dynamic, growing organisation, please select the ‘Apply Now’ button to submit your application. Employee Benefits This is a fantastic opportunity to be part of a Global Company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development available. Diversity Hitachi Rail is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply. Please note, screening and interviews may take place prior to the advertised close date. #LI-YR1 Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.