Project Controls Coordinator III

What We're Looking For

The time is right to join HNTB! We are looking for a Project Controls Coordinator III in our Charlotte, NC office. This individual will be responsible for contract administration and project controls for engineering and construction projects.

Primary Focus Will Include:

• Overall document control of drawings and all project records, including maintaining logs
• Produce reports to support the project team and monitor the project budget and schedule.
• Prepare weekly and monthly or quarterly project control reports that include cost, schedule, risk and quality sections.
• Attend and prepare meeting minutes for all meetings with the Contractor and/or Owner
• Manage submittal process for shop drawings, materials and other contractual submittals
• Pay Application review of all required backup and confirm progress submitted is consistent with field records
• Review of Change Request for cost and time impacts and verify request includes all required backup documentation.
• Generate cost reports including budget/contingency tracking, cost forecast, and cost curve variance of planned vs actual
• Produce schedule reports including near term tracking, planned vs actual and milestone variance
• Prepare serial letters to address commercial issues
• Complete contract closeout documentation

Preferred Qualifications and Skills:

• CDT (Construction Document Technician) or PMP (Project Management Professional)
• Experience with e-Builder or other PMIS systems

What You'll Need

Essential Responsibilities:

• Defines normal standards and workflows for document management as well as administers the collection, authorization, publication, storage and retrieval of documents.
• Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) engineering and construction documents and other business policies and procedures.
• Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.
• Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
• Manages document processes and systems to ensure control and availability of documentation to site personnel.
• May provide training to project personnel regarding document control and/or project management system use and procedures.
• Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.
• Performs and/or supports regular audits of document control processes and procedures.
• May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
• Performs other duties as assigned.

Minimum Qualifications:

• Bachelor's degree in Engineering, Architecture, Construction Management, or Business
• 4 years related experience
• In lieu of education, 8 years project controls and/or technical administrative support experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-07755 Full Time #JS

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

About Us

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer.

HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Reasonable Accommodations - If you are an individual with a disability or limited English proficiency and need assistance or an accommodation, please email ReasonableAccommodations@HNTB.com or call 816-527-2600.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

• HNTB participates in E-Verify
• Know your rights: Right to Work