What are the responsibilities and job description for the HR Specialist position at HNTB?
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails being responsible for specializing in a wide range of HR compliance activities including government-related reporting, Form I-9s, immigration activities, ADA accommodations and employment policies. Participates in a variety of other federal, state, and local laws/regulations to remain compliant such as OFCCP and Form I-9 audits. Frequently provides accurate and timely data in response to internal and external requests. Coordinates and communicates policies, programs and reporting to both internal and external stakeholders.
What You’ll Do:
Ensures timely submission of Form I-9 completion.
Audits and tracks Form I-9 submissions and assists with reporting results.
Creates and develops training resources, materials, and communication for local offices regarding Form I-9 requirements.
Serves as a liaison between immigration counsel and internal employees to drive all immigration needs.
Ensures timely submission of all employment-based visa processes and provide guidance to internal stakeholders.
Reviews and analyze new local, state and federal legislation.
Assists with conducting various internal audits to ensure compliance with the OFCCP/EEOC such as review of talent acquisition processes.
Leads all aspects for employees and applicants requesting a reasonable accommodation under the ADA.
Create and develop reports in HNTB’s human capital management software. Responds to requests and sends corresponding data and reporting to vendors, required reporting agencies and internal marketing teams as needed for proposals.
Assists with development of Affirmative Action Plans (AAPs), EEO-1 reporting, VETs and disability requirements. Create and develop educational materials for offices and supports or participates in presentations about HNTB’s role in federal, state and local compliance programs.
Participates in OFCCP, state and other external audit to ensure and maintain HNTB’s regulatory compliance. Reviews, audits, and prepares files as needed for site visits and desk audits.
Leads the firmwide outreach strategy activities.
Coordinates required notice postings for all offices to ensure federal, state and local compliance. Audits vendor system for updated HNTB locations and contacts.
Maintains compliance resources on HNTB’s internal website and participates annually in the review of human resources policies. Updates, posts and archives policies and documents on the firmwide retrieval site to ensure access of current data and information.
Identifies issues and escalates to manager to ensure quality performance of programs and processes.
Participates in special projects as required, including assisting in other areas of the team and/or department, and ensures all assigned tasks are completed timely.
Performs other duties as assigned.
What You’ll Need:
Bachelor's degree in relevant field and 3 years relevant experience, or
In lieu of Bachelor’s degree, 7 years relevant experience
What You’ll Bring:
Able to meet deadlines and manage multiple priorities
Detail oriented
Problem solving and critical thinking skills
Vendor management
Excellent communication skills, both verbal and written
Excellent customer service skills
PC proficiency (MS Word, Excel, Outlook).
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
#NF #HumanResources
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Locations:
Overland Park, KS (Sprint Parkway)
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Human Resources Group
ReqID: R-22772
