What are the responsibilities and job description for the Executive Assistant position at Hoffman Media, LLC?
We are seeking a highly organized, detail-oriented Executive Assistant with experience in event planning and coordination. The ideal candidate will provide comprehensive administrative support to a couple of our executives while also supporting our growing events division. This position requires exceptional multitasking abilities, strong communication skills, and a proactive approach to ensure the success of both daily operations and special events in a fast-paced environment.
RESPONSIBILITIES
Executive Support:
Manage and maintain executives’ calendars, schedule appointments, and coordinate meetings. Prepare and organize materials for meetings, ensuring executives are well-prepared.
Event Planning Assistance:
Support and execute in-person and virtual events. Take the lead on registration as well as coordination of logistics such as catering and transportation. Collaborate with internal teams and external vendors to ensure seamless execution of events.
Administrative Support:
Handle general administrative tasks, such as office organization and expense reports.
Problem Solving:
Proactively identify and address potential issues, finding solutions to challenges that may arise in the day-to-day operations or during events.
Confidentiality:
Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
QUALIFICATIONS
Bachelor’s degree in business administration, hospitality management, or a related field. Proven experience as an executive assistant, preferably with a focus on event planning. Strong organizational and time management skills. Excellent written and verbal communication abilities. Ability to work independently and take initiative. Flexibility to adapt to changing priorities and work under pressure. A keen eye for detail and a commitment to delivering high-quality work.
If you are a proactive and resourceful professional with a passion for event support and executive support, we invite you to apply for this exciting opportunity to contribute to our dynamic team. Must be able to work flexible hours, depending on event schedule. This position is located in Birmingham, Alabama.
To apply, please email your cover letter and resume to jblazenby@hoffmanmedia.com.
We offer a great work environment, a competitive salary, BCBS insurance, 401K, and other benefits.
Human Resources
Hoffman Media, LLC
2323 2nd Avenue North
Birmingham, AL 35203
No phone calls please. Hoffman Media, LLC is an equal opportunity employer.