What are the responsibilities and job description for the Assistant Director of Event Management and Conference Services position at Hofstra University?
*About Hofstra:*Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ community, veterans, and people with disabilities to apply.
*Position Title:*Assistant Director of Event Management and Conference Services
*Position Number:*897114
*School/Division:*Facilities and Operations
*Department:*Facilities and Operations, Event Management
*Full-Time or Part-Time:*Full-Time
*Description:*Reporting to the Director of Event Management and Conference Services, the Assistant Director of Event Management and Conference Services is a senior level administrative position that is responsible for coordinating event logistics and scheduling in a timely and efficient manner for over 50 departments including Admission, University Relations, Government & Community Relations, and the Provost’s Office. This position also manages the year-round Hospitality Desk operation, audio/visual requests for the University Club catering hall, and internal summer conferences. This position also requires occasional weekend hours and evening hours as needed.
Responsibilities include, but are not limited to:
* Works with various administrative and academic departments to schedule and communicate meeting room usage, audio/visual, and campus operations support for administrative and academic departments.
* Assists in the oversight of these events and provides necessary support to ensure that all resources and operational logistics are successfully executed.
* Facilitates the year-round recruitment, hiring, training, scheduling, and supervision of the undergraduate and graduate students at the Hospitality Desk.
* Provides onsite support for administrative and academic departments on an as need basis.
* Provides onsite support for mandatory campus wide university events such as Admission Open Houses, Admitted Student Days, Commencement, Provost events, University Relations events, summer conferences, and other events as assigned.
* Works with the University Club catering hall to secure audio/visual needs for campus departments, student organizations, and external clients.
* Works with internal summer conference groups, and manages on-campus housing reservations, meeting spaces, contracts, and check-in/out process.
Hours: Monday through Friday from 9am to 5pm. Schedule subject to change. *Qualifications:*
* Bachelor’s degree required.
* A minimum five years of full-time experience scheduling and managing events and support staff.
* Demonstrated ability to effectively supervise graduate and undergraduate student staff.
* Excellent interpersonal, problem-solving, written, and oral communication/presentation skills.
* Ability to work effectively and ethically with a diverse population of students, faculty/administrators, and community members.
* Proficiency in Microsoft Office, Excel, PowerPoint, and Visio.
* Proficiency in 25 Live, Conference Programmer, Web TMA Work Order system, or similar software platforms used to schedule and manage events.
*Preferred Qualifications:*
* Master’s Degree in related area preferred.
* Proficiency in utilizing point-of-sales software.
* Experience scheduling and managing events in a higher education campus setting.
*Deadline:*Open Until Filled
*Date Posted:*03/10/2023
*EEO Statement:*Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
*Position Title:*Assistant Director of Event Management and Conference Services
*Position Number:*897114
*School/Division:*Facilities and Operations
*Department:*Facilities and Operations, Event Management
*Full-Time or Part-Time:*Full-Time
*Description:*Reporting to the Director of Event Management and Conference Services, the Assistant Director of Event Management and Conference Services is a senior level administrative position that is responsible for coordinating event logistics and scheduling in a timely and efficient manner for over 50 departments including Admission, University Relations, Government & Community Relations, and the Provost’s Office. This position also manages the year-round Hospitality Desk operation, audio/visual requests for the University Club catering hall, and internal summer conferences. This position also requires occasional weekend hours and evening hours as needed.
Responsibilities include, but are not limited to:
* Works with various administrative and academic departments to schedule and communicate meeting room usage, audio/visual, and campus operations support for administrative and academic departments.
* Assists in the oversight of these events and provides necessary support to ensure that all resources and operational logistics are successfully executed.
* Facilitates the year-round recruitment, hiring, training, scheduling, and supervision of the undergraduate and graduate students at the Hospitality Desk.
* Provides onsite support for administrative and academic departments on an as need basis.
* Provides onsite support for mandatory campus wide university events such as Admission Open Houses, Admitted Student Days, Commencement, Provost events, University Relations events, summer conferences, and other events as assigned.
* Works with the University Club catering hall to secure audio/visual needs for campus departments, student organizations, and external clients.
* Works with internal summer conference groups, and manages on-campus housing reservations, meeting spaces, contracts, and check-in/out process.
Hours: Monday through Friday from 9am to 5pm. Schedule subject to change. *Qualifications:*
* Bachelor’s degree required.
* A minimum five years of full-time experience scheduling and managing events and support staff.
* Demonstrated ability to effectively supervise graduate and undergraduate student staff.
* Excellent interpersonal, problem-solving, written, and oral communication/presentation skills.
* Ability to work effectively and ethically with a diverse population of students, faculty/administrators, and community members.
* Proficiency in Microsoft Office, Excel, PowerPoint, and Visio.
* Proficiency in 25 Live, Conference Programmer, Web TMA Work Order system, or similar software platforms used to schedule and manage events.
*Preferred Qualifications:*
* Master’s Degree in related area preferred.
* Proficiency in utilizing point-of-sales software.
* Experience scheduling and managing events in a higher education campus setting.
*Deadline:*Open Until Filled
*Date Posted:*03/10/2023
*EEO Statement:*Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Assistant Bookkeeper Full Time
Grant Management Services -
Greenvale, NY
Area Director of Revenue Management
AFP Management Corp -
Great Neck, NY
Assistant Director of Facilities
CN Guidance and Counseling Services, Inc -
Hicksville, NY
