Billing and Payroll Coordinator

We are looking for a Finance Coordinator to join our Finance department! This position performs a variety of duties that relate to processing billing and payroll for multiple locations.

This is a full-time salary position. Finance Coordinator must be able to accommodate flexible hours, Monday through Friday between the hours of 7:00 AM and 5:00 PM and some late nights and weekends.

Primary Responsibilities

• Collect, calculate and enter data, thereby maintaining payroll information
• Ensure reports are balanced and records are properly maintained
• Ensure regular update of payroll information by making entering such as change in exemptions deductions and other payroll items
• Operate and examine payroll register and reports to detect possible errors for correction
• Assist with providing company policies and benefits at weekly orientations
• Assist with benefits enrollment
• Provide agencies of state and federal governments needed payroll and billing information
• Perform semi-monthly billing and payroll processing for several franchise locations
• Responsible for taking collections and posting payments correctly
• Must be able to meet monthly and quarterly accounts receivables goals as directed by Finance Director
• Weekly filing of open AP and paid AP for both locations
• Filing VA and long-term care insurance claims
• Assist with client's close out processes and procedures
• Provide appropriate answers to clients and employee questions
• Provide solutions to invoices with problem by carrying out relevant investigation
• Create several reports using Microsoft office suite (Excel, Word, PowerPoint)
• Ensure company and staff information is kept confidential to protect payroll operations and win the confidence of employees
• Ensure all incoming and outgoing mails are processed
• Errands to banks, post office, etc. as needed
• Answer office phones and forward calls to different departments as needed
• Office Filing as needed
• May be asked to perform other duties that are important to the smooth running of the company

• Handle on-call duty on a regular basis and as directed by the General Manager.

Qualifications

• High School Diploma or its equivalent. A college degree is preferred.
• 2 years or more of accounting or bookkeeping experience (AR and AP) required
• Experience and proficient working with QuickBooks, as well as Microsoft Office Suite including PowerPoint, Excel and MS Word
• Expert knowledge of all state and federal human resources laws, including wage and tax laws
• 1 year or more of Management experience preferred
• Ability to communicate clearly, both verbally and in writing, with all levels of management and employees
• Proficient working under pressure and independently, with the ability to work on multiple tasks together without losing attention to details
• Ability to comprehend and execute a set of instructions correctly; be creative in finding solutions to problems and be accommodating to new ideas.

Benefits

• Paid Time Off
• Six Paid Holidays
• Comprehensive Health Insurance
• Supplemental Insurance through AFLAC (Dental, Life, Cancer, Short-term disability, etc.)
• Retirement Benefits (401k)

NO PHONE CALLS PLEASE!

Each Home Instead Senior Care franchise is independently owned and operated.