Transaction Coordinator

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing. 

Job Duties and Responsibilities (Essential Job Functions)

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies.  Follow up as needed with municipalities to ensure all required certifications are received timely. 
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests. 
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed, achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• High school graduate or equivalent combination of training and experience.

Experience:

• Preferably at least 2 years’ experience with the following:
  • Has great attention to detail, verbal and written communications skills.
  • Able to produce work efficiently and meet deadlines in a fast-paced environment.
  • Has the ability to prioritize agent requests and work both independently as well as collaboratively.
  • Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
  • Has a good attitude and enjoys working with multiple clients.
  • Familiarity with Microsoft 365 (Excel, Word and Outlook).
  • Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

We are a company that provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Salary : $21 - $22