Scanning clerk

Job description

The Office Assistant / Scanning Clerk plays a crucial role in converting paper documents into digital copies using scanning equipment.

This position involves managing digital files, raising concerns with equipment maintenance, and ensuring the quality of scanned documents.

Additionally, the incumbent will provide administrative and clerical support to the Finance department, reporting directly to upper management and collaborating closely with the Controller and Office Manager and HR.

Responsibilities :

• Convert paper documents into digital copies using scanning equipment.
• Manage and store digital files on computer systems.
• Raise concerns and issues with scanning equipment to technicians.
• Inspect the quality of scanned documents regularly.
• Receive, scan, and index important documents.
• Verify and upload documents into databases.
• Store and retrieve all work files and records as needed.
• Handle all company documents confidentially.
• Perform front-line production work for the Finance department, including document preparation, scanning, and data entry.
• Prepare documents for scanning by organizing, straightening pages, removing staples and other bindings, cutting, taping, and sifting through pages.
• Follow work processes to ensure optimal output, quality, and downstream process integrity.
• Stay current with training and changes to work procedures.
• Report directly to upper management.
• Work closely with the Controller and Office Manager, on various administrative tasks and projects.

Experience / Qualifications :

• Proficiency in using MS Office Suite and Google (especially Spreadsheets).
• Ability to work independently as well as part of a team.
• Effective communication skills, both written and verbal
• Excellent computer skills.
• Must be able to lift up to 50 pounds.
• Must be able to sit or stand for extended periods of time.
• Proven experience as an office clerk or in other clerical positions.

Note : This job description is not intended to be all-inclusive.

The employee may perform other related duties as negotiated to meet the ongoing needs of the organization

Equal Employment Opportunity Employer

EOE / M / F / D / V

We will not discriminate against any employee or applicant on the basis of race, religion, color, place of national origin, nationality ancestry, sex, marital status, pregnancy, age, mental or physical disability, medical condition, military or veteran status, sexual or affectional orientation.

Job Type : Full-time

Pay : $18.00 - $20.00 per hour

Schedule :

• 8 hour shift
• Monday to Friday

Work Location : In person

Last updated : 2024-08-16

Salary : $18 - $20