What are the responsibilities and job description for the Team Secretary - Care Services (Admissions) position at Hope HealthCare Services?
Ausschreibungs-Nr
2695
Position
Team Secretary - Care Services (Admissions)
Standort
null
Job Beschreibung
Job Profile Summary Role:
The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative
support to the Clinical Manager and overall clerical support for the Clinical Team.
Job Description
Qualifications:
Competencies:
2695
Position
Team Secretary - Care Services (Admissions)
Standort
null
Job Beschreibung
Job Profile Summary Role:
The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative
support to the Clinical Manager and overall clerical support for the Clinical Team.
Job Description
Qualifications:
- High School Diploma required; Associate’s Degree preferred
- Previous administrative experience preferred
- Excellent typing, organizational, time management and communication (written and verbal) skills
- Computer literate with familiarity of Word processing and spreadsheet applications
- Customer relations’ experience preferred
- Medical terminology preferred
- Able to remain calm and troubleshoot/handle patient/family crisis situations
- Ability to shift priorities
- Able to manage the emotional stress of working with terminally ill patients and their families
- Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling,
Competencies:
- Satisfactorily complete competency requirements for this position.
- Represent the Company professionally at all times through care delivered and/or services provided to all clients.
- Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse.
- Comply with Company policies, procedures and standard practices.
- Observe the Company's health, safety and security practices.
- Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
- Use resources in a fiscally responsible manner.
- Promote the Company through participation in community and professional organizations.
- Participate proactively in improving performance at the organizational, departmental and individual levels.
- Advance electronic media skills.
- Support Company research and educational activities.
- Share expertise with co-workers both formally and informally.
- Participate in Quality Assessment and Performance Improvement activities as appropriate for the position.
- Provides administrative support for Clinical Manager and Clinical Team.
- Orders office supplies and processes mail.
- Responds as a professional first-line resource for answering clients' concerns.
- Assists with computer, phone, voicemail and service issues.
- Updates daily census and prepares weekly IDG paperwork.
- Triages physician order calls to appropriate person.
- Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy.
- Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms.
- Sends out and assists manager with reports.
- Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and
- Performs other duties as assigned.
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