Accounts Payable/Receivable Specialist - Hoboken, NJ

Description

The Accounts Payable/Receivable Junior Specialist provides support to the Finance Department in operations that include but are not limited to activities related to the accurate processing of authorized invoices; recording, updating and reconciling related financial information while maintaining complete confidentiality. This Accounts Payable/Receivable Specialist position also provides support to other personnel in accordance with established policies, procedures and practices and in compliance with all federal and state regulations. This position is directly related to the general business operations of the Finance Department and primary duties include the exercise of discretion and independent judgement.

Essential Functions (Including but not limited to):

• Assisting auditors for the purpose of providing support and documentation on internal processes for accounts payable and receivable.
• Record keeping for the purpose of compliance with HOPES CAP, Inc. and state rules, guidelines and statutes.
• Maintains financial information, files and records (e.g. copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Participates in meetings when requested, in-service training, workshops, etc.
• Reviews and verifies invoices for appropriate documentation and approval prior to payment.
• Processes Requisitions and Purchase Orders.
• Enters and uploads invoices into agency accounting system.
• Matches invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Tracks expenses and monitors accounts to ensure payments are up to date.
• Correspond with vendors inquiries in a timely manner.
• Maintains vendor files and documentation in accordance with company policy accounting practices.
• Preserve the confidentiality of all records and other matters pertaining to HOPES CAP, Inc. personnel and clients.
• Perform any other duties as assigned in support of agency and department operations.

Qualifications

MINIMUM REQUIREMENTS: (Must be fully met in order to qualify for position)

• Associates or higher degree in Accounting or equivalent combination of education and experience.
• Proficient computer skills to include Microsoft Office (intermediate to advanced Excel), database systems, email and internet.
• Excellent organizational skills and very high reasoning ability.
• Demonstrate outstanding time management and attention to detail.
• Ability to work independently and collaboratively under critical time frames and work on multiple assignments and complex and sensitive information.
• Experience working in a fast paced environment and ability to apply good work habits to effectively complete assigned tasks and contribute to the smooth operation of the agency.