Administrative Assistant (Part Time)

Description

GENERAL SUMMARY: The Administrative Assistant performs routine filing, typing and related clerical work. Operates office equipment, inputs data; does related work as required. Part time position, not to exceed 29 hours worked/week.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs clerical and manual tasks to maintain and service files. Helps maintain confidential tenant records and files for the department.
• Maintains the department’s schedule by assisting in the planning and scheduling meetings, conferences, teleconferences and training.
• Assists in various clerical duties such as mailing, photocopying, faxing, filing and collating.
• Assists in the preparation of files for hearings, court cases, etc. on an as needed basis.
• May assist more than one executive, as needed.
• Relieves the receptionist, as needed.
• Performs other Authority activities, as requested.
• Business conditions or Authority needs may require from time to time, at employer’s discretion, changes in job duties, responsibilities or location.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• The skills and knowledge required would generally be acquired with graduation from High School. Associates degree or higher desirable and/or certificate from training facilities.
• Two years experience in clerical work or one year of clerical experience and a wide knowledge of modern office methods, practices and equipment.
• Computer literate.
• Knowledge of local government process and procedures.
• Ability to maintain a high level of accuracy and confidentiality.
• Professional appearance and manner.
• Ability to work within a sometimes stressful and demanding environment.
• Effective speaking and listening skills.
• Time management skills.
• Typing skills (accurate at 40 words per minute).
• Demonstrated ability to establish and maintain effective working relationships with departmental officials, employees and the general public.
• Ability to learn locations and general functions of the Assisted Housing Department.
• Strong administrative and organizational skills.
• Ability to read, write, understand and communicate in the English language.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Must be able to physically perform the basic life operational functions of climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing and performing repetitive motions.
• Must be able to perform light work exerting up to 10 pounds of force occasionally.
• Persons with mental or physical disabilities are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made, because it would cause the employer undue hardship, such person may not be eligible.

LICENSE:

If the position calls for driving a personal vehicle on company business, the employee must have and maintain a valid driver's license with acceptable driving record and auto insurance.

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

STARTING SALARY: Annualized salary of $19.00/HR

COVID-19 VACCINATION REQUIREMENT:

The HABC requires all employees to be fully vaccinated against COVID-19 as a condition of employment unless a medical or religious exemption is approved.

Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. This organization participates in E-Verify. www.dhs.gov/e-verify.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

The HABC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The HABC is a Drug-Free Workplace.