What are the responsibilities and job description for the Jr. Payroll Specialist position at Hoya?
Summary
Engaged in recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned
* Compiles payroll data from the timekeeping system, lab administrators, employees, managers, and supervisors to prepare for biweekly processing of payroll
* Reviews wages computed and correct errors to ensure the accuracy of payroll
* Enters changes affecting net wages such as taxes, deductions, and pay rates and calculates retroactive pay
* Records data concerning the transfer of employees between departments
* Prepares and issues paychecks and manual checks
* Prepares reports of earnings, taxes, and deductions and creates custom reports
* Keeps records of leave of absence pay
* Enters all new hire and termination information into the HRIS payroll system
* Interprets company policies and government regulations affecting payroll procedures
* Directs preparation of government reports including annual W-2 forms and monthly DOL reports
* Audits payroll and HRIS system to ensure accuracy
* Pays monthly commissions and bonuses
* Reviews vacation balances for accuracy and sends biweekly reports to each lab and HQ supervisors
* Prepare biweekly 401(K) funding reports and be responsible for accurate and timely funding to the plans
* Processes all garnishments, child support payments, and tax levies
* Coordinates and sends all tax-related documents to tax filing service
* Prepares worker's compensation renewal reports and coordinates worker's compensation premium audits.
* Updates user accounts and security access for Ceridian Self-Service
* Serve as a backup to Benefits/HR administrator
* Assist with the processing of employee's quarterly bonus payments
* Assist with scanning employment paperwork into Dayforce notes and employees' electronic personnel files
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Analytical skills- Ability to develop, implement, utilize metrics appropriate for both individual and functional team assessment.
Critical Thinking - Analysis of available facts, evidence, observations, and arguments to form a judgment. Self- directed, self-disciplined, self-monitored, and self-corrective thinking.
Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance. Interpersonal Skills - Maintains strict confidentiality.
Written Communication - Presents numerical data accurately.
Ethics - Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
Professionalism - Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
Attendance/Punctuality - Is consistently at work and on time and especially during payroll processing weeks; Ensures work responsibilities are covered when absent.
Dependability - Follows instructions, responds to management direction; Completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High School Degree or two years to five years related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and
procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Computer Skills
To perform this job successfully, an individual should have knowledge of Ceridian HRIS Payroll systems; Ceridian Dayforce HCM System, Oracle HCM System, or another Human Capital Management System. Multi-state payroll experience is required. Strong technical skills in Microsoft Office products including strong Microsoft Excel skills as well as other Microsoft Office Suite knowledge.
Not Exclusive
The duties outlined in this document are not limited to what is presented and are not exclusive. You may be asked from time to time to perform additional duties by your supervisor.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually quiet.
At HOYA, our foundation is built upon a diverse and inclusive work environment. Together, our differences are key to maintaining an inclusive culture that supports and inspires employee's uniqueness. Our differences ignite our innovation and connects us to our diverse customers and communities we serve.
We're passionate about maintaining an inclusive work environment, not only because it's the right thing to do, it promotes and celebrates differences. We are also committed to providing equal opportunity to people of all races, ethnicities, religions, genders, sexual orientations, gender identifications, disabilities, ages, philosophies, and veteran statuses at all levels of the organization.
Hoya and Seiko Optical is committed to providing equal opportunity in all employment practices, including but not limited to selection, hiring, promotion, transfer and compensation to all qualified applicants and employees without regard to age, race, color, national origin, religion, gender, handicap or disability, or any other category protected by federal state or local law.
- Pay Type Hourly
- Lewisville, TX, USA
