Administrative Assistant AP/AR-Full-Time

POSITION TITLE: Administrative Assistant AR/AP
DEPARTMENT: Administration
REPORTS TO: Controller/Administrative Services Manager
Basic Functions:

Enter invoices into the Accounting System, review invoices for accuracy and follow up with the Purchasing Agent. Cut checks and mail to vendors. Request approval from the Boards of Directors for checks that exceed $5,000. Generate Resale Certificates and HOA Demands, Lender Questionnaires. Assist in meeting prep for various Homeowner Associations.

Essential Duties and Responsibilities HOA and Board of Directors
1. Board Notifications/Communications
2. Generate Resale Certificates/HOA Demands
3. Proof Documents
4. CC&R Review
5. Website Updates
6. Annual Owner Mailings
7. Posting Payments for Various Homeowner Associations
8. Answering Owner Inquires

Internal

1. 3.5% Billing/Collection
2. Rental checks
3. Cross train with Wapato Point Admin Staff
4. Assist with other duties as assigned

Knowledge, Skills and Abilities

1. Knowledge of general clerical responsibilities.
2. Excellent communication skills – written and verbal, in sometimes
adverse conditions.
3. Aptitude with numbers and basic computation.
4. Skilled in time management.
5. Excellent customer service attitude.
6. Ability to maintain calm and professional behavior.
7. Ability to plan and organize/prioritize.
8. Ability to assess and resolve problems.
9. Ability to be detailed and accurate.
Administrative Assistant AR/AP March 2023
10. Ability to be flexible and reliable.
11. Ability to be a good team player.

External Contacts:

Owners/guests, board members, contractors, and vendors.
Other Requirements:

Must possess a valid Driver’s License. Knowledge and experience with standard office equipment; knowledge of clerical and administrative procedures and systems such as filing and record keeping; and knowledge of principles and practices of basic office administration. Perform additional duties as required.

Education and Experience:

High school diploma or GED equivalent, plus two years’ Administrative Assistant experience and/or education (business college or training). Competent computer skills including MS Office (Word, Excel, Outlook, and PowerPoint), plus the ability to quickly learn new software programs. Experience and/or knowledge of timeshare properties and/or real estate is desirable.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour