What are the responsibilities and job description for the Program Assistant V, Office of Student Affairs, School of Law position at HR Options (Implementation)?
Overview
Our client, The University of San Francisco (USF) is looking to fill a Program Assistant V, Office of Student Affairs, School of Law position.
The Student Affairs Program Assistant reports to and supports the Assistant Dean for Student Affairs. The Office of Student Affairs provides mission-based, student-focused programs, events and activities, student surveys for assessment, student advising, and administration of certain scholarship and grant programs. The Program Assistant supports these functions of the Office, manages communications to students, and serves as a point of contact for student groups at the School of Law. The position also provides reception and general administrative support in the Deans' Office, and it requires a focus on customer service, efficiency, and excellence.
This position will be On-Site only - which requires you to be able to work on campus in San Francisco.
The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF's Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.”
Come work for us! We offer competitive pay, as well as SF Health and Sick benefits and 401(k) upon meeting the eligibility requirements.
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Responsibilities
- Responsible for coordination of and communication about student services.
Serve as the primary contact for student organizations at the law school.
Provide Program Administrative Support, including but not limited to scheduling, marketing, and website updates.
- Provide administrative and logistical support for the Continuing Advising Program (CAP) and its programs and events.
Provide administrative support for the McAuliffe Honor Society, including assisting with fall and spring receptions and additional programs, as needed
Provide administrative support for scholarships and grant programs administered by the Assistant Dean for Student Affairs.
Provide assistance to the Assistant Dean for Student Affairs for large-scale events and programs, including new student Orientation, the Public Interest Law Foundation fundraising events, and Commencement.
Provide support, such as managing vendor contracts, for large annual SBA events and programs.
Responsible for weekly events and announcements emails to students, faculty, and staff.
Oversee law school’s master events calendar including review and confirmation of all Student Bar Association student organization postings.
Responsible for handling School of Law website edits and updates for current student web pages.
Maintain a welcoming environment in the Deans’ Office and summarize key functions of the office for newly admitted student tours.
Work as a team with other support staff in the office, including but not limited to covering the phone and reception area and completing various tasks when necessary.
Qualifications
- Understanding and commitment to USF’s mission, vision, and values.
- Post high school education strongly preferred
Five years of increasingly responsible experience in senior administrative support work
Experience with or the ability to work effectively with a diverse student body, faculty and staff. Strong equity lens, cultural humility and proven ability to work well in a diverse context.
Experience planning event
Experience producing high quality, grammatically correct, and error-free writing and have advanced proofreading skills
Capacity to produce technically complex documents including surveys, charts, flyers and graphics
Ability to attend certain planned events that occur outside of regular business hours
Proficiency in Microsoft Office Suite applications
Proven customer service skills, including the ability to help resolve conflicts.
Excellent attention to detail
Ability to effectively organize and manage workload
Ability to work independently and autonomously to complete recurring responsibilities
Knowledge of general office procedures, standards, and equipment
Ability to lift 20 pounds
