Business Support Coordinator/Admin Assistant - Green Bay, WI

Responsibilities

This position will support multiple Executives in various locations. The hours are Mon-Fri, covering core business hours and will be both in office and work at home.

The Business Support Coordinator 2 performs as a Administrative Assistant2 supporting multiple Directors and an Associate VP. This position requires strong attention to detail for each activity, while maintaining complete confidentiality. In this position, you will perform routine administrative activities according to the organization's established procedures to include answering telephones, taking messages, distributing incoming mail, preparing outgoing mail, photocopying, filing, operating office equipment and maintaining office supplies or other inventory.

Additional responsibilities include:

• Gathers, compiles, and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Codes and sorts documents so they can be accurately processed or filed.
• Makes standard calculations to accurately compile and report statistics.
• Responds to, or redirects, routine inquiries from external or internal sources about the organization, its activities, or processes to ensure callers/visitors are answered promptly and accurately.
• Communicates with external equipment suppliers (for example, vendors of photocopy, printing or fax machines) to arrange equipment service and repair.

Required Qualifications

• 1 or more years of Administrative, or related experience, supporting multiple upper level/ Executive level Leaders: managing calendars, arranging travel, scheduling onsite and virtual meetings
• Advanced experience using Microsoft Outlook, Word, PowerPoint and Excel
• Strong attention to detail
• Capacity to maintain confidentiality
• Exceptional organizational skills as well as written and verbal communication skills
• Ability to balance multiple initiatives and prioritize workload
• We will require full COVID vaccination for this job as we are a healthcare company committed to putting health and safety first for our members, patients, associates and the communities we serve.
• If progressed to offer, you will be required to provide proof of full vaccination or documentation for a medical or religious exemption consideration where allowed by law. Requests for these exemptions should be submitted at least 2 week prior to your scheduled first day of work.

If progressed to offer, you will be required to:

• Provide proof of full vaccination OR
• Commit to weekly testing, following all CDC protocols, OR
• Provide documentation for a medical or religious exemption consideration

Work at Home/Remote Requirements

• Must ensure designated work area is free from distractions during work hours and virtual meetings
• Must provide a high-speed DSL or cable modem for a workspace (Satellite, wireless and Hotspots are prohibited). A minimum standard speed of 25x10 (25mbs download x 10mbs upload) for optimal performance of is required

Preferred Qualifications

• Associate's or Bachelor's Degree

Additional Information - How we Value You

• Benefits starting day 1 of employment
• Competitive 401k match
• Generous Paid Time Off accrual
• Tuition Reimbursement
• Parent Leave
• Go365 perks for well-being

Scheduled Weekly Hours