Job Posting for Paralegal / Office Manager at Icebox Diamonds & Watches
Icebox Diamonds & Watches is a family owned and operated jewelry retail company that has been in business for over 40 years. We recognize and celebrate with our team/family to provide an amazing company culture, a fun work environment and most of all we understand that our people make a difference in our customer experience. Our Social Media Outlets of: Instagram, YouTube, Facebook, Snapchat, Twitter and TicTok are some of the most viewed in the jewelry world -we are proud of our accomplishments. Currently we are hiring a Paralegal / Office Manager to join our team. The person in this role will review and prepare contracts and other legal documents while managing two (2) Administrative Assistants daily office duties. Responsibilities
Drafting legal documents such as contracts, depositions, and pleadings
Preparing and filing documents with courts
Gathering and analyzing statutes, decisions, and legal articles, codes, documents, and other data.
Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
Organizing and maintaining documents in a paper or electronic filing system
Supervising the work of all administrative office associates to ensure they work productively and meet deadlines and company standards
Counseling any employees struggling in their roles
Answering telephone calls and emails from customers and clients and directing them to relevant staff
Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
Reporting office progress to senior management and working with them to improve office operations and procedures
Certification or associate degree in paralegal studies (bachelor’s degree is preferred)
A minimum experience of two years in a paralegal role
Investigative mind and strong research skills
Experience in preparing legal reports
Excellent communication and time management skills
Well-versed in documentation and reporting
Excellent organizational skills.
Office administration experience
Must be able to function effectively in a busy, team-oriented environment.