What are the responsibilities and job description for the Administrative Assistant position at ICONMA?
Description : Degree Type :
Degree Type :
High School Diploma Required
Minimum Qualifications :
High School Diploma or General Education Degree (GED)
years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred
Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)
Experience / Requirements
Must possess good decision-making skills, be very organized and detail oriented.
Must have excellent oral and written communication.
Ability to use discretion. Problem Solving and ability to escalate matters when needed.
Data analysis and interpretation skills.
Speed and accuracy with attention to detail.
Dispatching and scheduling.
Physical Demands :
While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel;
speak and hear. The employee is frequently required to stand and walk.
The employee must regularly lift and / or move up to pounds and occasionally lift and / or move up to pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Work Environment :
Normal office environment.
The noise level in the work environment is usually moderate.
Responsibilities : Position Summary :
Position Summary :
This position is responsible for supporting the timely and accurate completion of all district administration.
This includes duties related to payroll, prevailing wage, commission, purchase requests, fleet administration, district mobility devices, EH&S administration, reception / phone coverage, performs collection related duties, and general administrative duties.
Work in a collaborative atmosphere with management to support office functions and initiatives.
Essential Duties and Responsibilities
Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures.
Work with payroll and managers to ensure accurate payroll processing.
Responsible for completing required documentation for prevailing wage compliance.
Work with national EH&S Team to ensure safety policies are being adhered to at the District level.
Provide backup support for administrative roles within the district including scheduling and reception.
Work within the District team to provide support to any and all members to ensure the speedy and accurate completion of all team assignments.
Responsible for working with corporate & providing necessary documentation as requested.
Check completed work for errors or duplicate information, obtain further information for incomplete documents before submittal or completion of final product
Complete daily reports as requested
Other duties as assigned
