Payroll Manager

IHI Power Services Corp. (IPSC) has an exciting career opportunity for a Payroll Manager located at Aliso Viejo, CA.  Joining IPSC means you’ll be joining a team in which employees are recognized as the backbone of the company.  We offer a competitive benefits package that includes a 401K and provides a range of benefit options that will cover your wellness needs.

IPSC headquartered in Aliso Viejo, CA, provides operations, maintenance, management and power support services to the US Power Generation Industry across the United States.  Our team is comprised of experts from diverse backgrounds of technical fields, including power operations, engineering, asset management, as well as finance, human resources, administration, safety and environmental.  With this diverse background coupled with extensive years of employee experience, IPSC provides exceptional operations, maintenance, management and development expertise to a variety of power assets.

Job Summary

Plans and directs payroll activities within the department by performing the job functions personally or through subordinate staff.  Responsible for ensuring the swift and accurate completion of all onboarding needs, employee pay and overseeing any updates and changes of the company payroll system.  Stays current with following, filing and implementing all legal requirements for taxes, audits and other reporting for multistate payroll processing.

Job Functions

• Leadership
  • Oversee and manager payroll staff and work closely with finance and HR to develop systems and processes to support the business.
  • Responsible for developing subordinate staff by effective delegation of responsibilities and work assignments to produce desired results.
  • Effectively manager and support change.
  • Working as part of a team, transition new locations into the IHI model Payroll, HR, Finance, IT, etc.
  • Provide sound leadership through strategic thinking, process and systems improvement, employee development and cross training, and progressive culture aligned with IHI values.
  • Create procedures and tools to support a repeatable process.
  • Interpret new legislation impacting payroll
• Financial Functions:
  • Prepare and review payroll account reconciliations.
  • Develop and model labor budgets for each project (overtime, burden, etc.) based on the project or collective bargaining agreement.
  • Support Month end close with posting journal entries.
  • Support the creation of month and year-end financial statements.
• Payroll Functions:
  • Experienced with Union and non-union payrolls.
  • Experienced managing a Deferred Compensation plan.
  • Experience working with multiple individual payroll locations >25.
  • Manage and guarantee weekly and bi weekly disbursement of multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.
  • Ensure accurate and timely set up and processing of new hires, transfers, promotions and terminations in Paycom and Principal portals
  • Manage payroll workload to meet operational requirements.
  • Prepare and manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Manage and resolve issues relating to payroll production.
  • Oversee compliance with statutory reporting and filing requirements.
  • Critically review and analyze current payroll, benefits, tax procedures and 401K Administration to recommend and implement changes leading to best-practice operations.
  • Actively communicate with Finance and HR to review cross-departmental impacts and reconcile data sharing.
  • Partner with HR in aligning and implementing payroll, benefits and 401K changes.
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick, vacation time and 401K deferrals are in line with contracts (union and non-union).
  • Participate, support and manage all internal and external audits related to payroll including W-4s payroll balance sheets, YTD earnings, etc. and 401K plans.
  • Ensure all payroll and 401k information and records are maintained in accordance with statutory requirements.
  • Review and improve payroll policies and procedures.

Qualifications

Education and Experience An equivalent combination of education, training and experience will be considered.

• A Bachelor’s degree in Finance/ Accounting or equivalent years of related work experience.
• At least 5-7 years’ experience managing a multi-state payroll department including remote staff
• Must have experience with running payroll from Paycom
• Working experience and knowledge of payroll taxes at the federal, state and local levels
• Working experience and knowledge of 401K & Deferred Comp plans and administration
• Experience interpreting Union Contracts and O&M Agreements
• Experience running multiple location payrolls
• Minimum of 2 years of experience Managing and developing employees
• Experience modeling labor budgets
• Experience with month end close and journal entries
• Experience developing and presenting metrics and reports demonstrating a progressive trend within the department

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position.

• Detailed oriented and organized
• Proven analytical and problem-solving skills
• Strong communication, writing and presentation skills
• Ability to deliver reasonable conclusions and recommendations using available information.
• Advanced skills with Microsoft Excel
• Demonstrated ability to multitask effectively and efficiently.
• Ability to work under pressure and meet deadlines
• Ability to work as part of the multi-function team

Work Environment Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• This job operates in a clerical, office setting.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Abilities that is commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This is a largely sedentary role; however, some filing is required, this would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

IHI Power Services Corp. is an Equal Opportunity Employer

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.