What are the responsibilities and job description for the Hr specialist position at II-VI Incorporated?
Primary Duties & Responsibilities
Support employees in various HR areas including benefits, Kronos, SharePoint, Employment Verifications, Attendance Policy, and other general polices.
Ensure accurate and timely HR data for assigned business units. Leave of Absence Administration - answer employee questions, track, provide updates, and general management of FMLA, Disability, Workers Compensation, and other leave programs.
- Manage the Journeys on- and off-boarding processes. This position is also responsible for conducting on-site orientation for all new hires.
- Responsible for the data entry of new hires and other changes in Kronos. Verify attendance points are tracked accurately in Kronos when working with Managers / Supervisors.
- Use the Fresh Service HR Ticketing system to monitor WBG tickets and ensure Managers receive accurate answers to queries within a reasonable time frame.
This may require escalating to appropriate COE and functional area or HR leadership.
- Update & Track employee records with all training and development program information.
- Responsible for data accuracy and process integrity for Employee Connect. Enter changes in the system and conduct regular audits of data.
Pull routine reports as needed.
- Track and process the payments for both the Education Reimbursement Program and the Employee Referral Program
- Manage the local anniversary award and retirement recognition programs. Pull quarterly reports recognizing milestone anniversaries.
- Maintains accurate personnel and I9 files. Move e-files and I9’s to termed folders as appropriate. Conduct regular audits for accuracy.
Scan and file additional documents received.
- Assist with company events and or employee engagement initiatives.
- Ensure compliance posters are current and are posted on appropriate bulletin boards within facility.
- Special projects as needed for PST and WBG business.
Education & Experience
- Experience with SAP / Oracle and ADP / Kronos or similar systems preferred.
- 3-6 years of experience in HR.
Skills & Other Requirements
- Ability to multi-task
- Knowledge of HRIS and payroll systems and processes preferred.
- Demonstrate knowledge of local employment laws and regulations
- Proficient in Microsoft products including Outlook, Word, PowerPoint, and Excel.
- Ability to operate general office equipment (scanning, fax, copier).
- Excellent organization skills and strong attention to detail.
- Strong written and verbal communication skills.
- Ability to maintain confidential information.
- Strong interpersonal, teaming, and problem-solving skills.
- People oriented with a focus on delivering exceptional customer service.
- ADP Workforce and Oracle experience
Working Conditions
- Office environment within manufacturing plant.
- Will require traveling between different sites 15 % travel required between Easton, PA, Pine Brook / Warren, NJ monthly
- Regular use of a computer and other office equipment is necessary
- Interaction with team members and external contacts is a regular part of the job
Physical Requirements
- Sitting for extended periods while working on a computer or conducting meetings.
- Use of hands and fingers for typing, writing, and handling documents.
- Occasional lifting of objects or materials up to 20 pounds for administrative tasks.
- Ability to communicate verbally and in writing.
- Mobility within the office environment to attend meetings or interact with colleagues.
- Able to perform physical tasks in various positions : standing, crouching, kneeling, reaching.
Safety Requirements
All employees are required to follow the site EHS procedures and Coherent Corporate EHS standards.
Quality & Environmental Responsibilities
Responsible for maintaining a quality work environment / housekeeping standards.
Culture Commitment
Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent :
I ntegrity Create an Environment of Trust
A ccountability Own the Process and the Outcome
R espect Recognize the Value in Everyone
E nthusiasm Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
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Last updated : 2024-07-19
