What are the responsibilities and job description for the HRIS Specialist position at ilani?
Pledge for Success:
We are dedicated in hiring outstanding individuals who share in our commitment and passion in serving our guests. Ambition, dedication, attention to detail, and a warm smile are all winning characteristics that lead to the spirit of who we are.
Position Summary:
The HRIS Specialist is responsible for completing the core day-to-day HR transactional processes in the HRIS system. Responsible for the accurate and timely creation and maintenance of electronic and other Human Resources data and files in compliance with current Human Resources policies and guidelines. Responsible for auditing and troubleshooting data quality issues to ensure the accuracy of data. Provides support and some ownership for HR metrics and data analytics.
Primary Duties and Responsibilities:
- Promotes superior guest service.
- Ensures accuracy and integrity of all team member data entered (new hires, terminations, transfers, promotions, demotions, pay and status changes, etc.) into the human resources information system (HRIS).
- Manages process and workflow to support timely and accurate payroll processing and other processes or functions reliant on team member data.
- Establish, maintain, and update other HR databases, I-9 processing, and payroll action forms.
- Works with HR, payroll and management to define workflows, identify opportunities and recommend solutions to improve process efficiency.
- Plays a primary support role in HR systems or applications implementations.
- Maintains confidentiality of all employee and company information, including but not limited to protected health information in accordance to policies and procedures, state, and federal regulations.
- Supervises the creation and maintenance of compliance, benefits, and personnel records and related reports.
- May assist with the development and implementation of procedures for appropriate records management in accordance with established policies, laws and regulations.
- Performs periodic file audits and assists with data audits.
- Ensures new team members are licensed and have an activated badge upon hire.
- Supports new team members by providing orientation instructions and answering questions.
- Answer/resolve human resources-related inquiries, including verifications of employment, providing internal and external guests with complete and accurate information based on ilani policies and procedures.
- Coordinates request for review of personnel files.
- Assist with conducting benefit presentation and enrollment meetings.
- Performs other duties as assigned.
Requirements:
Minimum Qualifications:
- Must possess excellent inter-personal skills with an ability to foster a supportive and enabling team environment.
- High School Diploma or GED; Recognized Equivalent of a High School Diploma (RED) or Foreign High School Diploma (FHD).
- Two years’ experience with Human Resource Information Management Systems (HRIS/HRMS) or one year of HR-focused education and one year of HRIS experience.
- HR recordkeeping experience.
- Experience working in a highly confidential environment with access to sensitive information and obligation to maintain the highest level of discretion, privacy, and confidentiality.
- Microsoft Office proficiency, particularly Outlook and Excel.
- Experience must demonstrate meticulous attention to detail and passion for accuracy.
- Ability to file records in alphabetical and numerical order.
- Must be able to work effectively with others and communicate with team members at all levels, including managers, directors, and executives. Must be comfortable holding team members, including management, accountable to the prescribed processes and procedures.
- Able to prioritize effectively to meet business needs.
- Extremely organized; Able to work with large volumes of documents and records.
- Must be able to sit and stand for long periods of time.
- Must be willing to work in a smoking environment when on the casino floor.
- Must be willing to adhere to company health and safety measures (wear a face mask, other appropriate PPE, social distance).
Preferred Qualifications:
- Post-secondary education or certification in Human Resources is desired
- HRIS implementation experience strongly desired
- Familiarity with Compliance/Benefits/Health Care-related topics desired.
