What are the responsibilities and job description for the Location/Office Admin position at Illini FS?
Location/Office Admin - Illini FS - Newman, IL
Illini FS is headquartered in Urbana, Illinois with branches in five eastern Illinois counties. Illini FS has about 200 employees and approximately 6,000 customers. The cooperative does business in agronomy, energy, tires, and retail. Illini FS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.
PURPOSE AND SUMMARY STATEMENT
Provides customer service, marketing and administrative assistance to location manager and other personnel.
ESSENTIAL JOB FUNCTIONS
Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer based programs and software.
Ensures accurate pricing and maintains record of current price lists.
Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
Orders, maintains and reconciles inventory by reviewing shipping documents and bill of ladings to verify product received/returned and transferred in/out and enters product movement.
Coordinates physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
Receives and records paid on accounts and prepares and balances daily deposits to sales report. Ensures daily credit of deposit to company’s bank account.
Coordinates, schedules and prepares for meetings, as requested.
Answers phone and communicates with appropriate personnel to resolve customer inquiries in a timely manner.
Demonstrates a high degree of professionalism at all times and ability to maintain confidentiality.
Pays close attention to detail, prioritizes work daily and displays organization skills to keep up with continuously changing demands.
OTHER JOB FUNCTIONS
Assists department managers and sales staff with marketing activities.
Occasionally may be asked to drive and run local errands as requested.
Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.
Performs all other duties as assigned.
REQUIREMENTS
Normally requires an Associate’s Degree in related field, or the equivalent thereof, and related experience to demonstrate professional communication, computer proficiency, mathematical, and customer service skills.
Demonstrated essential abilities business knowledge, collaboration, communication, customer focus, decision making and skill development.
Must be able to work extended hours beyond those considered normal when required.
Must have and maintain a valid driver’s license and satisfactory driving record.
Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position.
We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.
Nearest Major Market: Decatur
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