What are the responsibilities and job description for the Lead Staff position at Illinois State University?
Job No: 514513
Work Type: On Campus
Location: Normal, Illinois
Title: Lead Staff
Division Name: Academic Affairs
Department: History
Campus Location: Normal, IL
General Summary
This position assists the Department Chairperson in various areas of administration and is responsible for the supervision of civil service office support staff and student clerical assistants. The incumbent performs numerous functions designated by the Department Chair related to the office goals and objectives. He/she organizes, prioritizes, and directs clerical work required by faculty, teaching assistants, both graduate and undergraduate. The person in this job performs functions of a highly complex and confidential nature; therefore, discretion and independent judgment are required. The person in this job must have extensive knowledge of all university policies and procedures and be able to implement them with little or no direction.
Required Qualifications
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
(a) college course work in business, finance, accounting or a related field:
- 60 semester hours or an Associate's degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
- Master's degree or higher equals four (4) years (48 months)
Desired Qualifications
1. Experience in Email administration leveraging both Microsoft Exchange Online and On-Premise.
2. Previous administration of Microsoft Office 365 tenants and applications.
3. SharePoint farm administration
4. IT security background is a plus
5. Cloud Computing experience (Amazon AWS, Azure, etc.)
Work Hours
Monday- Friday 8:00 a.m. - 4:30 p.m.
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.
Proposed Starting Date
December 2022
Salary Rate / Pay Rate
$19.52- $25.36 per hour
Required Applicant Documents
Resume
Cover Letter
Reference List
PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior
Optional Applicant Documents
Transcripts- See Special Instructions to Applicants section for additional options
Certification of Retirement Annuity
PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior
Special Instructions for Applicants
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
Other documentation such as college transcripts (may be unofficial) may be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date. In order to be eligible for Veteran’s Preference points on the exam, appropriate military service documentation, such as a DD214, may be faxed, mailed, or delivered to Human Resources in order to receive the maximum eligible points:
Fax: 309.438.0011, Attn: Molly Buse
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Contact Information for Applicants
Molly Buse
Human Resources
mkbuse1@ilstu.edu
(309)-438-3092
Important Information for Applicants
This position is subject to a criminal background investigation based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 10/07/2022 03:55 PM CST
Application Closes: 10/14/2022 11:55 PM CST
Salary : $20 - $25
